Bilingual Administrative & Events Coordinator

KW Property Management, LLC / KWP; Orlando (FL); On-site; USD 22,000 - 31,000; Full time

Job summary

KW Property Management, LLC / KWP is hiring an Administrative Assistant to act as the key liaison between clients, KWPM services, and internal staff. The role emphasizes professional service, timely responses, and a polished image across all interactions.

Responsibilities include daily office operations, record keeping, data entry, and coordinating events and meetings. The position requires 1+ year experience, strong organizational skills, and a bilingual English/Spanish capability.

Qualifications

• Prior experience in a related position; a minimum of 1-year experience.
• Working knowledge of computer and MS Office Suite.
• Ability to multi-task, set, and manage priorities.
• Excellent communication and listening skills in order to interact with a diverse and multi culture population.
• Keyboarding ability with accuracy at 45-50 words per minute.
• Must function in team organized environment.
• Bi-lingual, able to read, write and speak fluent English and Spanish.

Responsibilities

• Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines.
• Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required.
• Maintain, update, type, and coordinate account information in computer database.
• Research any owner discrepancies regarding payment to accounts.
• Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings.
• Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner.
• Ensure that emails are responded to within 24 hours.
• Provide and maintain property service requests and the community website calendar, as well as any other forms specific to the property that may be developed.
• Reservation & coordination of conference room events.
• Help coordinate association activities with the events committee and work with them to plan and implement these activities during season.
• Work in coordination with the events committee to assist in the planning and implementation of the resort special events.
• Assist the management team in ensuring that the property remains in compliance with the governing documents of the Association.
• Special projects as instructed.

Skills

Team Player

Detail Oriented

Self-Starter

Growth Opportunities

Dedicated

Functional Expert

Education

High School or better

Tools

MS Office

Job description

KW Property Management, LLC / KWP is hiring an Administrative Assistant to act as the key liaison between clients, KWPM services, and internal staff. The role emphasizes professional service, timely responses, and a polished image across all interactions.

Responsibilities include daily office operations, record keeping, data entry, and coordinating events and meetings. The position requires 1+ year experience, strong organizational skills, and a bilingual English/Spanish capability.