Parish Administrative Specialist - Bilingual

St. Mary Magdalen Church-San Antonio; San Antonio (TX); On-site; USD 21,000 - 34,000; Full time

Benefits offered by this job

Paid Holidays/Holy Days

403b Retirement

401 (a) Pension Plan

Medical, Dental, Vision, Life

Employee Assistance Program

Short-term/Long-term Disability

Job summary

St. Mary Magdalen Church-San Antonio is seeking an Administrative Support professional to handle clerical tasks, sacramental records, and scheduling of room facilities. The role supports the Office Manager and the parish staff, ensuring orderly operations and accurate recordkeeping.

Responsibilities include phone handling, volunteer training coordination, filing, and coordination of travel and meetings. The position requires strong organization, attention to detail, and bilingual Spanish-English

Qualifications

• Experience providing administrative support in an office setting.
• Bilingual ability in Spanish and English is required.
• Proficiency with Microsoft Office applications and recordkeeping.

Responsibilities

• Answers and transfers phone calls, screening when necessary
• Provides OVASE training for volunteers and maintains associated records
• Recording, filing, and maintaining church sacramental records
• Assists the Office Manager in scheduling the use of parish facilities
• Maintains filing systems as assigned
• Retrieves information from records, emails, and minutes; prepares summaries
• Responds to and resolves administrative inquiries and questions
• Coordinates and schedules travel, meetings, and appointments
• Prepares agendas and schedules for meetings
• Records and distributes minutes or other records for meetings
• Maintains office supplies and coordinates maintenance of equipment
• Adheres to safety protocols; protects confidentiality of information
• Adherence to Archdiocesan Code of Conduct and Faith and Morals policy
• Performs other duties as assigned

Skills

Office administration

Microsoft Office

Communication skills

Bilingual Spanish-English

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Job description

St. Mary Magdalen Church-San Antonio is seeking an Administrative Support professional to handle clerical tasks, sacramental records, and scheduling of room facilities. The role supports the Office Manager and the parish staff, ensuring orderly operations and accurate recordkeeping.

Responsibilities include phone handling, volunteer training coordination, filing, and coordination of travel and meetings. The position requires strong organization, attention to detail, and bilingual Spanish-English