Bilingual Administrative Coordinator – Office & Events

Archdiocese of San Antonio; San Antonio (TX); On-site; USD 21,000 - 30,000; Part time

Job summary

The Archdiocese of San Antonio is seeking a part-time Administrative Assistant to support the Consecrated Life and Societies of Apostolic Life Office at the Pastoral Ministry Center. The role handles reception, correspondence, meeting coordination, and confidential file management.

Responsibilities include creating letters and reports, preparing newsletters, organizing events, and maintaining filing systems.

Qualifications

• High school diploma or equivalent.
• Associate’s degree preferred.
• At least five (5) years in an administrative role providing direct support.
• Diocesan or parish experience preferred.
• Bilingual in Spanish and English (read, write and speak).
• Practicing Catholic in good standing.

Responsibilities

• Provide various administrative support to the office.
• Coordinate meetings, invites, agendas, notetaking/minutes, hospitality.
• File and retrieve documents, records and reports with organized filing.
• Create and modify documents such as reports, memos, letters, and expense reports.
• Create letters, reports and memorandums to offices and organizations within/outside the Archdiocese.
• Create newsletters, flyers, brochures and worship aids.
• Word processing, mail merges, spreadsheets, presentations, and data entry.
• Coordinate full logistics of Office events (hospitality, venue, invites, registration forms, communication, billing).
• Handle incoming/outgoing correspondence (phone, FAX, scan, email, mail).
• Follow up on action items per Office needs.
• Monitor office supplies inventory and orders.
• Adhere to safety protocols and protect confidentiality.

Skills

Attention to detail

Organizational skills

Communication skills

Bilingual Spanish/English

Discretion with confidential info

Microsoft Office

Team collaboration

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Word

Excel

Outlook

Publisher

Zoom/Teams

Job description

The Archdiocese of San Antonio is seeking a part-time Administrative Assistant to support the Consecrated Life and Societies of Apostolic Life Office at the Pastoral Ministry Center. The role handles reception, correspondence, meeting coordination, and confidential file management.

Responsibilities include creating letters and reports, preparing newsletters, organizing events, and maintaining filing systems.