Church Office Administrator & Event Support

Austindiocese; Austin, Northern (TX, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

The Diocese of Austin seeks an Administrative Assistant to coordinate all administrative functions of the office, reporting to the Associate Director of Communications. The role works with clergy, religious, and lay staff to support ministry and daily operations.

Responsibilities include coordinating events, processing invoices, managing mail, and maintaining databases. The position requires solid organizational skills, confidentiality, and a proactive approach within a Catholic ministry context.

Qualifications

• Knowledge of the structure and basic teachings of the Roman Catholic Church.
• Skill in operating word-processing and spreadsheets, database programs, web pages and other standard office equipment and technology.
• Ability to provide excellent customer service and work effectively with staff, clergy, religious, donors and supporters.
• Ability to organize, prioritize and use effective time management techniques.
• Ability to carry out multiple tasks and meet deadlines.
• Ability to process and maintain confidential information.
• Ability to follow instructions furnished in verbal or written format.

Responsibilities

• Coordinate all administrative functions of the office and work with professional staff.
• Support the Secretariat team and assist in staff and committee meetings.
• Record and transcribe proceedings during meetings.
• Assist with office duties: mail, invoices, supplies, and vendor coordination.
• Develop and manage documents for Parish Profile information and Mass Attendance.
• Maintain Mailchimp distribution lists and social media content calendars.

Skills

Church knowledge

Tech proficiency

Customer service

Time management

Multitasking

Confidential info

Instruction following

Education

HS Diploma

2 years admin exp

Tools

Office software

Job description

The Diocese of Austin seeks an Administrative Assistant to coordinate all administrative functions of the office, reporting to the Associate Director of Communications. The role works with clergy, religious, and lay staff to support ministry and daily operations.

Responsibilities include coordinating events, processing invoices, managing mail, and maintaining databases. The position requires solid organizational skills, confidentiality, and a proactive approach within a Catholic ministry context.