Bilingual Administrative Coordinator

Staffmark Group; Tucson (AZ); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Weekly pay

Comprehensive benefits including medis

Life Insurance and Disability

Job summary

Staffmark is seeking a bilingual Administrative Coordinator in Tucson, AZ who can manage front desk duties, coordinate meeting and event logistics, support administrative tasks across departments, and keep the office organized and welcoming.

This role requires two years of experience in a fast-paced environment, English and Spanish bilingual capabilities, proficiency with Microsoft Office and related software, and a high school diploma or GED; a valid Arizona driver’s license is a plus.

Qualifications

• Two years of experience in a fast-paced, complex work environment.
• Bilingual in English and Spanish.
• Proficiency with Microsoft Office Suite, Office 365, and aptitude to learn other software platforms.
• Excellent written and verbal communication skills.

Responsibilities

• Greet and assist visitors while maintaining a professional, welcoming environment.
• Answer and route incoming calls to appropriate staff and departments.
• Maintain visitor logs, issue badges, and support office security procedures.
• Manage office supply inventory and coordinate ordering as needed.
• Oversee breakroom supplies, equipment maintenance, and vendor relationships.
• Coordinate meeting and event logistics, including room setup, catering, and scheduling.
• Support Board meetings by preparing binders, materials, refreshments, and logistics.
• Maintain conference rooms, lounges, and shared office spaces.
• Manage lost and found items and signage programs.
• Provide administrative support to departments across the organization.
• Serve as a resource for Administrative Coordinator I staff.

Skills

Bilingual in English and Spanish

Education

High school diploma or GED

Associate degree or admin training preferred

Tools

Microsoft Office Suite

Office 365

Job description

Now hiring for a Bilingual Administrative Coordinator

Location: Tucson, AZ

Pay Rate: $19.19 - $26.86 per hour

Schedule: Monday-Friday 8am-4:30pm

Paperwork? Phones? People? You Make It Look Easy.

Some call it multitasking, you call it your daily routine. Step into this Bilingual Administrative Coordinator role and show off your skills in keeping people, projects, and priorities perfectly aligned. Fast-paced? Always. Fun? Definitely.

Looking for Bilingual Administrative Coordinator jobs in Tucson where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

The Administrative Coordinator serves as a lead point of contact for clients, volunteers, visitors, and staff and provides coordination and administrative support across the admin team. This position manages meeting, event, and Board logistics, coordinates front office operations, and serves as a resource to Coordinator I staff, helping maintain an organized, efficient, and welcoming office environment.

If your skills and experience are a good match for this role please apply today. This opportunity is based on an Administrative Assistant career path and is being offered by Staffmark to qualified candidates.

Job Duties

• Greet and assist visitors while maintaining a professional and welcoming environment


• Answer and route incoming calls to appropriate staff and departments


• Maintain visitor logs, issue badges, and support office security procedures


• Manage office supply inventory and coordinate ordering as needed


• Oversee breakroom supplies, equipment maintenance, and vendor relationships


• Coordinate meeting and event logistics, including room setup, catering, and scheduling


• Support Board meetings by preparing binders, materials, refreshments, and logistics


• Maintain conference rooms, lounges, and shared office spaces


• Manage lost and found items and organizational signage programs


• Provide administrative support to departments across the organization


• Serve as a resource and support for Administrative Coordinator I staff

Education Requirements

• High school diploma or GED required.


• Associate degree, business coursework, or administrative support training preferred.

Experience Requirements

• Two (2) years of experience in a fast-paced, complex work environment demonstrating organizational and follow-through skills.


• Bilingual in English and Spanish.


• Proficiency with Microsoft Office Suite, Office 365, and aptitude to learn other software platforms.


• Valid Arizona Driver's License with a clean driving record; ability to travel to locations as needed.


• At least one year of administrative, office support, receptionist, or clerical experience preferred.


• Strong organizational skills with the ability to prioritize multiple responsibilities.


• Excellent written and verbal communication skills.

Preferred Qualifications

• Previous experience supporting multiple departments or executive staff is beneficial.


• Experience with scheduling, document preparation, recordkeeping, and office coordination is preferred.


• Familiarity with business software, office equipment, and data entry systems is considered an asset.


• Individuals who demonstrate initiative, adaptability, and professionalism are well positioned for success as a Bilingual Administrative Coordinator.


• Previous front desk work in a demanding environment strongly preferred.

Physical Capabilities

• Ability to remain seated or stand for extended periods while performing office tasks.


• Ability to lift up to 50 pounds occasionally and up to 10 pounds frequently


• Frequent use of computers, telephones, and other standard office equipment.


• Capable of event setup, supply stocking, and meeting preparation activities

Benefits

• Competitive Weekly Pay


• Comprehensive Benefits including medical, dental, and vision coverage.


• Life Insurance and Disability Insurance for added peace of mind.


• Optional 401(k) Plan to help you prepare for the future.


• Supportive Professional Environment focused on teamwork, growth, and success.

\"Worked in Payroll. Had a great boss who was fair, good at managing our team. She understood life/work balance as long you were getting your job done. Great communicator!\" - Administrative Support Specialist, Staffmark

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors.