Bilingual Admin Coordinator: Master Organizer for Busy Teams

Staffmark Group; Tucson (AZ); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Weekly pay

Comprehensive benefits including medis

Life Insurance and Disability

Job summary

Staffmark is seeking a bilingual Administrative Coordinator in Tucson, AZ who can manage front desk duties, coordinate meeting and event logistics, support administrative tasks across departments, and keep the office organized and welcoming.

This role requires two years of experience in a fast-paced environment, English and Spanish bilingual capabilities, proficiency with Microsoft Office and related software, and a high school diploma or GED; a valid Arizona driver’s license is a plus.

Qualifications

• Two years of experience in a fast-paced, complex work environment.
• Bilingual in English and Spanish.
• Proficiency with Microsoft Office Suite, Office 365, and aptitude to learn other software platforms.
• Excellent written and verbal communication skills.

Responsibilities

• Greet and assist visitors while maintaining a professional, welcoming environment.
• Answer and route incoming calls to appropriate staff and departments.
• Maintain visitor logs, issue badges, and support office security procedures.
• Manage office supply inventory and coordinate ordering as needed.
• Oversee breakroom supplies, equipment maintenance, and vendor relationships.
• Coordinate meeting and event logistics, including room setup, catering, and scheduling.
• Support Board meetings by preparing binders, materials, refreshments, and logistics.
• Maintain conference rooms, lounges, and shared office spaces.
• Manage lost and found items and signage programs.
• Provide administrative support to departments across the organization.
• Serve as a resource for Administrative Coordinator I staff.

Skills

Bilingual in English and Spanish

Education

High school diploma or GED

Associate degree or admin training preferred

Tools

Microsoft Office Suite

Office 365

Job description

Staffmark is seeking a bilingual Administrative Coordinator in Tucson, AZ who can manage front desk duties, coordinate meeting and event logistics, support administrative tasks across departments, and keep the office organized and welcoming.

This role requires two years of experience in a fast-paced environment, English and Spanish bilingual capabilities, proficiency with Microsoft Office and related software, and a high school diploma or GED; a valid Arizona driver’s license is a plus.