Administrative Operations Coordinator

Staffmark Group; Santa Ana (CA); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Competitive Weekly Pay

Comprehensive Benefits including med/d

Life Insurance & Disability Insurance

Optional 401(k) Plan

Growth opportunities

Job summary

Staffmark Group is hiring an Administrative Operations Coordinator in Santa Ana, CA, offering a 8am-4:30pm schedule and a $20.00–$22.00 hourly pay rate. The role involves front desk duties, visitor management, HR onboarding support, SAP data entry, and cross‑department coordination.

Ideal candidates have 1–2 years of office experience, strong Microsoft Office skills, and the ability to handle confidential information while collaborating with production, finance, and HR teams.

Qualifications

• High School Diploma or GED required.
• Additional training in Business Administration, Office Management, or Operations is a plus.
• Bilingual English/Spanish communication skills preferred.

Responsibilities

• Provide front desk reception, answer and route calls, and greet visitors.
• Manage visitor sign-in procedures, badges, and compliance requirements.
• Maintain office supply inventory and coordinate supply orders.
• Support HR with onboarding, orientation materials, employee communications, and payroll distribution.
• Enter and reconcile SAP process orders and production data.
• Assist with inventory tracking, production reporting, and KPI updates.
• Support accounts payable invoicing, reporting, and recordkeeping.
• Coordinate employee engagement activities, meetings, and special events.
• Maintain records, distribute mail, prepare documents, and provide general administrative support.
• Ensure compliance with food safety, quality, and company procedures.

Skills

SAP

MS Office

HRIS Systems

Bilingual EN/ES

Education

High School Diploma or GED

Business Admin/Office Mgmt training

Tools

SuccessFactors

Dayforce

Excel

Outlook

Job description

Now hiring for a Administrative Operations Coordinator

Location: Santa Ana, CA

Pay Rate: $20.00 - $22.00 per hour

Schedule: 8am-4:30pm

Put Your Administrative Operations Coordinator Skills in Gear. We've Got Work.

Looking for Administrative Operations Coordinator jobs in Santa Ana where your skills can make a real impact? This opportunity offers the chance to contribute to a growing team, develop your experience, and build a rewarding career in a professional work environment.

Job Duties

• Provide front desk reception, answer and route calls, and greet visitors.
• Manage visitor sign-in procedures, badges, and compliance requirements.
• Maintain office supply inventory and coordinate supply orders.
• Support HR with onboarding, orientation materials, employee communications, and payroll distribution.
• Enter and reconcile SAP process orders and production data.
• Assist with inventory tracking, production reporting, and KPI updates.
• Support accounts payable invoicing, reporting, and recordkeeping.
• Coordinate employee engagement activities, meetings, and special events.
• Maintain records, distribute mail, prepare documents, and provide general administrative support.
• Ensure compliance with food safety, quality, and company procedures.

Education Requirements

• High School Diploma or GED required.
• Additional training in Business Administration, Office Management, or Operations is a plus.
• Bilingual English/Spanish communication skills preferred.

Experience Requirements

• 1-2 years of administrative, receptionist, customer service, or office support experience required.
• Manufacturing, food production, or industrial office experience preferred.
• Proficiency with SAP, Microsoft Office Suite, Excel, Outlook, and data entry systems.
• Experience with HR systems such as SuccessFactors and Dayforce preferred.
• Strong communication, organization, multitasking, and problem-solving skills.
• Ability to maintain confidentiality and work effectively across multiple departments.

Physical Capabilities

• Ability to sit, stand, and walk throughout the workday.
• Frequent use of computers, phones, and office equipment.
• Ability to occasionally lift up to 25 lbs.
• Must possess strong communication, hearing, and observational skills.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Opportunities for Growth through a variety of assignments with leading employers.

Misael Found Steady Work-and You Can Too

"I like working at Staffmark because there are many assignments available and reasonable pay." – Misael, Staffmark Associate

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.