Bilingual Administrative Coordinator

CCS Facility Services; Phoenix (AZ); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

Professional development

Collaborative environment

Job summary

CCS Facility Services is seeking a proactive Administrative Assistant to provide essential office support and help keep operations running smoothly. The role requires strong organization, effective communication, and the ability to multitask in a fast-paced environment.

The ideal candidate will be bilingual in English and Spanish, have 2+ years in a similar role, and be proficient in Microsoft Office. Join a dynamic team within a growing company that values collaboration and internal advancement.

Qualifications

• 2+ years of experience as an Administrative Assistant or in a similar role.
• Fluency in both English and Spanish is required.
• Familiar with basic budgeting or financial responsibilities.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and communication skills.
• Strong organizational and multi-tasking skills.
• Strong attention to detail.

Responsibilities

• Maintain a well-organized and efficient office environment by managing supplies, equipment, and coordinating office logistics.
• Serve as a liaison between employees, clients, and external partners, handling incoming calls, emails, and inquiries with professionalism and courtesy.
• Assist in scheduling appointments, meetings, and events, ensuring all logistics are coordinated seamlessly.
• Prepare, edit, and proofread documents, reports, and presentations, maintaining a high level of accuracy and attention to detail.
• Manage data entry tasks, maintaining accurate and up-to-date records in databases and spreadsheets.
• Collaborate with various teams within the organization, providing administrative support as needed.
• Prepare meeting materials, take meeting minutes, and assist in organizing and coordinating team meetings.

Skills

Organizational skills

Multitasking

Communication skills

Attention to detail

Team collaboration

Bilingual English/Spanish

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

CCS Facility Services is seeking a proactive Administrative Assistant to provide essential office support and help keep operations running smoothly. The role requires strong organization, effective communication, and the ability to multitask in a fast-paced environment.

The ideal candidate will be bilingual in English and Spanish, have 2+ years in a similar role, and be proficient in Microsoft Office. Join a dynamic team within a growing company that values collaboration and internal advancement.