Bilingual Administrative Assistant with QuickBooks experience

ALL STATES MEDICAL EQUIPMENT DISTRI; United States; On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive salary

Flexible schedule

Paid time off

Job summary

ALL STATES MEDICAL EQUIPMENT DISTRI is seeking a Bilingual Administrative Assistant to facilitate efficient office operations. The ideal candidate will exhibit strong communication skills, problem-solving abilities, and efficient multitasking.

This role includes administrative support, managing schedules, and maintaining filing systems. Candidates should be proficient in QuickBooks and Microsoft Office, with a focus on attention to detail and strong organizational skills. Bilingual in Spanish is required, and knowledge of Portuguese is a plus.

Qualifications

• Experience in office administration or related fields.
• Excellent written and verbal communication skills.
• Ability to prioritize and multitask effectively.

Responsibilities

• Provides administrative support for efficient office operation.
• Prepares communications such as memos and emails.
• Schedules and confirms shipping.

Skills

Office administration

Communication skills

Problem-solving

Multitasking

Attention to detail

Bilingual in Spanish

Tools

QuickBooks

Microsoft Office suite

Job description

Benefits

• Competitive salary
• Flexible schedule
• Paid time off

We are seeking a Bilingual Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Provides administrative support to ensure efficient operation of office.
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Schedule and confirm shipping
• Create and maintain filing systems, both electronic and physical based on office protocol
• Provide support around office as needed
• Answering and directing phone calls
• Greet visitors as needed

Problem-Solving Skills & Teamwork

Qualifications

• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail & organizational skills.
• Proficient in QuickBooks & Microsoft Office suite
• Bilingual in Spanish, Portuguese a plus