Accounting Administrative Assistant - HIRING ASAP!

On Target Staffing LLC; New Jersey; On-site; USD 42,000 - 56,000; Full time

Job summary

On Target Staffing LLC seeks an Accounting Assistant to support financial operations and administrative tasks in a detail-oriented, proactive role. The candidate will manage data entry, invoicing, and document management while ensuring accuracy and efficiency.

The position emphasizes strong organizational skills, proficiency in QuickBooks and Excel, and excellent communication with clients. This is an in-person, on-site role focused on accurate financial record-keeping and office support.

Qualifications

• Experience in an office environment with clerical or administrative duties.
• Proficiency in Microsoft Office Suite and strong Excel skills.
• Experience using QuickBooks or similar accounting software.

Responsibilities

• Manage data entry and ensure financial records are accurate and up-to-date.
• Maintain organized spreadsheets and document client information.
• Handle billing and invoicing data entry tasks.
• Perform general clerical duties and manage office supplies.
• Collaborate to improve workflows and productivity software usage.

Skills

Data entry

Excel proficiency

Microsoft Office Suite

Communication skills

Attention to detail

Tools

QuickBooks

Excel (Pivot Tables)

Office 365

Job description

Job Description

We are seeking a detail-oriented and proactive Accounting Assistant to support our financial operations and administrative functions. The ideal candidate will possess strong organizational skills, technical proficiency, and a commitment to accuracy. As an integral part of our team, the Accounting Assistant will handle various clerical and accounting tasks, ensuring smooth office management and effective client communication. This role offers an excellent opportunity for individuals with office experience and a passion for finance to contribute to a dynamic organization.

Responsibilities

• Manage data entry processes, ensuring all financial records are accurate, complete, and up-to-date using QuickBooks & Excel.
• Maintain organized spreadsheets and documentation related to financial transactions and client information.
• Perform data entry functions pertaining to billing and invoicing details.
• Perform general clerical tasks such as word processing, filing, record management, and maintaining office supplies inventory.
• Collaborate with team members to improve office workflows, enhance productivity software usage, and ensure timely completion of administrative tasks.

Qualifications

• Prior experience in an office environment with clerical or administrative responsibilities.
• Proficiency in Microsoft Office Suite
• Advanced Proficiency in Excel, including V-Lookup & Pivot Tables, is highly desirable
• Proven experience and proficiency with accounting software such as QuickBooks
• Excellent organizational skills with the ability to manage multiple tasks efficiently in a fast-paced setting.
• Strong communication skills, including phone etiquette and client interaction capabilities.
• Bilingual abilities are a plus, but not required
• Demonstrated attention to detail in data entry and document management is essential for success in this role.

Join our team as an Accounting Assistant to contribute your organizational expertise and technical skills in a supportive environment focused on accuracy, efficiency, and exceptional service delivery!

Work Location: In person