Bilingual Administrative Assistant (English/Spanish)

Emprime Solutions; Bayonne (NJ); Sur place; USD 26 000 - 37 000; Plein temps

Avantages offerts par ce poste

401(k)

Advancement opportunities

Paid time off

Training & development

Résumé du poste

Emprime Solutions in Bayonne, NJ is seeking a highly organized Administrative Assistant to support operations, HR, and client communications. This role coordinates onboarding, payroll-related tasks in ADP, and scheduling via Jobber to keep teams and clients aligned.

You will handle invoicing, reporting, database entry, and file management, while translating documents and facilitating bilingual communication (Spanish/English). A fast-paced, professional environment awaits.

Qualifications

• Bilingual English/Spanish (spoken and written) is required.
• Minimum 2 years of administrative support or office management experience.
• Strong written and verbal communication skills.
• Working knowledge of ADP, HR practices, and basic payroll.
• Experience with Jobber or similar scheduling/invoicing software is a plus.
• Excellent customer service and professional phone/email etiquette.
• Proficient with Microsoft Office Suite and Google Workspace.
• Highly organized with multitasking and deadline-driven abilities.
• Discretion with confidential information.

Responsabilités

• Provide administrative and clerical support across departments.
• Handle employee onboarding, HR documentation, and payroll processing in ADP.
• Manage job scheduling and dispatching through Jobber.
• Process and track invoices, purchase orders, and vendor payments.
• Communicate with clients via phone and email in a professional manner.
• Assist with reporting, database entry, and file management.
• Translate documents and support bilingual communication (Spanish/English).
• Support day-to-day office tasks to keep operations running smoothly.

Connaissances

Bilingual English/Spanish

Strong written and verbal comms

Administrative support experience

Outils

ADP

Jobber

Microsoft Office

Google Workspace

Description du poste

Benefits:

• 401(k)
• Opportunity for advancement
• Paid time off
• Training & development

Location:

Bayonne, NJ | Position Type: Full-Time

Are you highly organized, detail-oriented, and customer-focused? We’re looking for a reliable Administrative Assistant to join our growing team! This role is crucial in supporting our operations, HR, and client communications while keeping our systems running smoothly.

Key Responsibilities:

• Provide administrative and clerical support across departments
• Handle employee onboarding, HR documentation, and ADP/payroll processing
• Manage job scheduling and dispatching through platforms like Jobber
• Process and track invoices, purchase orders, and vendor payments
• Communicate with clients in a professional and timely manner via phone and email
• Assist with reporting, database entry, and file management
• Translate documents and support bilingual communication (Spanish/English)
• Support day-to-day office tasks, ensuring everything runs efficiently

Requirements:

• Bilingual in English and Spanish (spoken and written) – required
• 2+ years of administrative support or office management experience
• Strong written and verbal communication skills
• Working knowledge of ADP, HR practices, and basic payroll functions
• Experience with Jobber or similar scheduling/invoicing software – a plus
• Excellent customer service skills
• Proficient in Microsoft Office Suite and Google Workspace
• Highly organized with the ability to multitask and meet deadlines
• Discretion with confidential information

What We Offer:

• Competitive hourly rate or salary $ 23 an hr. (commensurate with experience)
• Paid time off and holidays
• Opportunity to grow within a supportive and fast-paced company
• Positive and bilingual-friendly work environment