Bilingual Administrative Assistant — Russian/English

Selfhelp Community Services; New York (NY); Presencial; USD 28.000 - 32.000; Jornada completa

Descripción de la vacante

Selfhelp Community Services seeks an administrative assistant to support a program/department, performing clerical tasks, mail handling, and client communications in a busy office in New York.

The role requires at least an associate degree or related experience, strong Word/Excel/PowerPoint skills, and excellent communication and organizational abilities. Experience with senior services preferred; on-site work in New York, with standard business hours and mandatory trainings.

Formación

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Responsabilidades

• Answers and screens telephone calls; provides basic information to callers and routes calls to appropriate staff.
• Receives incoming mail and routes to appropriate staff; prepares outgoing mail and ensures proper delivery.
• Maintains inventory and orders office supplies; coordinates with Facilities Management for inventory control.
• Maintains departmental filing systems; files correspondence and records.
• Maintains and updates client mailing lists; creates labels and conducts mailings.
• Assists with monthly service summaries, statistics, and other required documentation.
• Greets visitors and directs them to appropriate staff.
• Assists with submission of check requests and invoices, including staff travel reimbursements.
• Makes copies, scans documents, and transmits faxes related to department activities.
• Assists with data entry in electronic client records system.
• Prepares confidential reports and materials for Department/Division director.
• Coordinates client transportation to social programs and events.
• Completes mandatory trainings (Sexual Harassment Prevention, IT Security, Compliance, OSHA, HIPAA).
• Adheres to absenteeism and appearance policies.

Conocimientos

Verbal communication

Written communication

Customer service

Organizational skills

Problem solving

Multi-tasking

Educación

Associate’s degree or equivalent

Herramientas

Microsoft Word

Microsoft Excel

PowerPoint

Descripción del empleo

Selfhelp Community Services seeks an administrative assistant to support a program/department, performing clerical tasks, mail handling, and client communications in a busy office in New York.

The role requires at least an associate degree or related experience, strong Word/Excel/PowerPoint skills, and excellent communication and organizational abilities. Experience with senior services preferred; on-site work in New York, with standard business hours and mandatory trainings.