Hybrid Bilingual Administrative Assistant (Russian/English)

Selfhelp-Community-Services,-Inc.-27463916; New York (NY); Hybrid; USD 28,000 - 32,000; Full time

Job summary

Selfhelp-Community-Services, Inc. in Brooklyn, NY is seeking an Administrative Assistant who is bilingual in Russian and English to support the Holocaust Survivor FSU program.

The role performs administrative tasks, handles calls, mail, filing, and data entry, and coordinates client transportation and invoices. The ideal candidate has an associate degree or equivalent, proficiency with Word, Excel, and PowerPoint, strong communication, and the ability to multi-task in a busy office while

Qualifications

• Associate’s degree (A.A.) or two-years of college or technical school or high school diploma with related experience.
• Two years related experience or equivalent combination of education and experience
• Experience in working with seniors preferred
• Computer knowledge is a must. Must be proficient in Word, XL and PowerPoint
• Problem solving abilities while multi-tasking; ability to exercise sound judgment
• Excellent verbal and written communication skills
• Excellent customer service and organizational skills

Responsibilities

• Answers and screens telephone calls; provides basic information to callers and routes calls to appropriate staff.
• Receives incoming mail and routes to appropriate staff.Prepares outgoing mail and ensures proper delivery.
• Maintains inventory and orders office supplies as needed. Works with Facilities Management Department to ensure that proper inventory control and ordering protocols are followed.
• Maintains departmental filing systems.Files correspondence and other records.
• Maintains and updates client mailing list; creates labels and facilitates mailings to clients and others.
• Assists in the preparation of monthly service summary and statistical reports, and other required documentation, according to departmental standards.
• Greets visitors, ascertains nature of business, and directs visitors to appropriate staff member.
• Assists with Department/Division with submission of check requests and invoices, including staff reimbursement for travel expenses.
• Makes copies of correspondence or other printed material, scans documents and transmits faxes related to department activities.
• Assists with data entry in electronic client record keeping system.
• Prepares confidential reports, correspondence and other materials for Department/Division director.
• Assists with coordination of client transportation to social programs and events.
• Performs other related duties as required or assigned.
• Adheres to organization’s standards by completing annual mandatory trainings in a timely manner on topics including – but not limited to – Sexual Harassment Prevention Training, IT Security Awareness, Compliance, OSHA, HIPAA and any other training the organization may deem necessary in regards to regulatory compliance or good business practices.
• Adheres to the organization’s policy in regards to absenteeism and appearance

Skills

Customer service

Communication

Multi-tasking

Problem solving

Data entry

Education

Associate’s degree

Tools

Microsoft Word

Excel

PowerPoint

Job description

Selfhelp-Community-Services, Inc. in Brooklyn, NY is seeking an Administrative Assistant who is bilingual in Russian and English to support the Holocaust Survivor FSU program.

The role performs administrative tasks, handles calls, mail, filing, and data entry, and coordinates client transportation and invoices. The ideal candidate has an associate degree or equivalent, proficiency with Word, Excel, and PowerPoint, strong communication, and the ability to multi-task in a busy office while