Bilingual Administrative Assistant – Russian/English

Selfhelp; New York (NY); On-site; USD 28,000 - 32,000; Full time

Job summary

Selfhelp in New York, NY seeks an administrative assistant to perform office and program support tasks. You will screen calls, manage mail, file records, maintain mailing lists, and assist with monthly reports. Strong Word/Excel/PowerPoint skills and excellent communication are essential.

Responsibilities include coordinating logistics, data entry, and visitor support, with adherence to trainings and policies. The role is on-site and pays hourly in a structured nonprofit setting.

Qualifications

• Associate’s degree or two years college/technical school or high school diploma with related experience.
• Two years related experience or equivalent combination of education and experience.
• Experience in working with seniors preferred.
• Computer knowledge is a must. Proficient in Word, XL and PowerPoint.
• Problem solving abilities while multitasking; ability to exercise sound judgment.
• Excellent verbal and written communication skills.
• Excellent customer service and organizational skills.

Responsibilities

• Answers and screens telephone calls; provides basic information and routes calls.
• Receives and routes incoming mail; prepares outgoing mail.
• Maintains inventory and orders office supplies; coordinates with Facilities.
• Maintains filing systems and records.
• Maintains client mailing list and facilitates mailings.
• Assists in preparing monthly service summaries and reports.
• Greets visitors and directs to appropriate staff.
• Assists with check requests, invoices, and staff travel reimbursements.
• Copies, scans, and transmits documents; handles department activities.
• Data entry in electronic client record keeping system.
• Prepares confidential reports and correspondence for the director.
• Coordinates client transportation to social programs and events.
• Performs other related duties and completes mandatory trainings.
• Adheres to absenteeism and appearance policies.

Skills

Verbal communication

Written communication

Customer service

Organizational skills

Multitasking

Education

Associate’s degree

Two years college or technical school

High school diploma with related experience

Tools

Word

Excel

PowerPoint

Job description

Selfhelp in New York, NY seeks an administrative assistant to perform office and program support tasks. You will screen calls, manage mail, file records, maintain mailing lists, and assist with monthly reports. Strong Word/Excel/PowerPoint skills and excellent communication are essential.

Responsibilities include coordinating logistics, data entry, and visitor support, with adherence to trainings and policies. The role is on-site and pays hourly in a structured nonprofit setting.