Bilingual Administrative Assistant (Mandarin/English)

YQN LINK; Fontana (CA); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Vision insurance

Job summary

YQN is seeking a detail-oriented bilingual Administrative Assistant (Mandarin/English) to support office operations and warehouse documentation, data entry, and coordination with internal teams.

You will prepare shipping/receiving documents, assist with HR onboarding and attendance, handle supplies, and act as liaison between warehouse staff, drivers and management. Proficiency in MS Office and basic WMS/ERP experience preferred.

Qualifications

• Associate’s or Bachelor’s degree preferred.
• 1 year of administrative or warehouse/logistics experience preferred.
• Strong computer skills, especially Microsoft Office (Excel, Word, Outlook).
• Experience with Warehouse Management Systems (WMS) or ERP is a plus.
• Excellent organizational skills and attention to detail.
• Strong communication skills in English and Chinese.

Responsibilities

• Provide administrative support to office and supply chain management, including data entry, filing, and maintaining records.
• Assist with preparing shipping/receiving documentation (BOLs, invoices, packing lists).
• Coordinate with logistics teams, carriers, and suppliers on shipment scheduling.
• Support HR functions for our warehouse operation, such as onboarding paperwork, timekeeping, and attendance records for employees.
• Handle office supplies, equipment, and basic facility needs for the warehouse and office.
• Act as a point of contact for communication between warehouse staff, drivers, and management.
• Assist in compliance with safety, quality, and operational procedures.

Skills

Bilingual English/Chinese

Strong organizational skills

Attention to detail

Communication skills

Education

Associate’s or Bachelor's degree preferred

Tools

Microsoft Office Suite

Warehouse Management System (WMS) / ERP

Job description

Bilingual Administrative Assistant (Mandarin/English)

About YQN:

YQN is a leading one-stop international logistics online services platform, offering comprehensive international logistics services, including FCL, LCL, air freight, rail service, trucking, customs clearance, warehousing, cargo insurance, bulk cargo service, port of destination services, etc.

We are designed to apply the internet and digital technology to visualize and optimize cross-border supply chain logistics to achieve the same efficiency and convenience as express delivery. ‘Simple shipping and easy freight’ is the mission of YQN. We have developed strategic cooperative partnerships with leading ocean carriers and logistics service providers such as COSCO Shipping, Maersk Line, Sinotrans, etc.

About the Role:

We are seeking a detail-oriented and proactiveBilingualAdministrative Assistant to support our office operations. This role will play a key part in ensuring smooth daily operations by handling administrative tasks, coordinating with internal teams, and assisting with inventory and logistics documentation.

Key Responsibilities:

• - Provide administrative support to office and supply chain management, including data entry, filing, and maintaining records.
• - Assist with preparing shipping/receiving documentation (BOLs, invoices, packing lists).
• - Coordinate with logistics teams, carriers, and suppliers on shipment scheduling.
• - Support HR functions for our warehouse operation, such as onboarding paperwork, timekeeping, and attendance records for employees.
• - Handle office supplies, equipment, and basic facility needs for the warehouse and office.
• - Act as a point of contact for communication between warehouse staff, drivers, and management.
• - Assist in compliance with safety, quality, and operational procedures.

Qualifications

• - Associate’s or Bachelor’s degree preferred.
• - 1 year of administrative or warehouse/logistics experiencepreferred.
• - Strong computer skills, especially Microsoft Office (Excel, Word, Outlook).
• - Experience with Warehouse Management Systems (WMS) or ERP is a plus.
• - Excellent organizational skills and attention to detail.
• - Strong communication skills in both English and Chinese is required
• - Ability to work in a fast-paced warehouse environment.

Pay: $20.00 - $23.00 per hour

• 401(k)
• Health insurance
• Paid time off
• Vision insurance