Bilingual Office Manager (Mandarin/English)

YQN Logistics; Port Reading (NJ); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Paid Time Off (PTO)

Job summary

YQN Logistics is seeking an experienced Office & Facilities Manager to oversee daily administrative operations across office and warehouse sites in New Jersey. You will handle facility administration, compliance, and vendor contracts to drive efficiency and safety.

You will also manage procurement, budgets, and cross-functional projects with HR, Operations, Finance, and Warehouse teams to support business operations and ongoing improvements.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field preferred.
• 3–5+ years of administrative management or office operations experience.
• Bilingual fluency in Mandarin and English (required).
• Experience managing vendors, facilities, and administrative budgets.
• Strong organizational and problem-solving skills.
• Excellent communication and coordination abilities.

Responsibilities

• Oversee daily administrative operations across office and warehouse sites.
• Manage facility administration — maintenance, repairs, and service contracts — and ensure a safe, organized, functional work environment.
• Coordinate with landlords, property managers, and government agencies on facility compliance and permits.
• Develop and implement administrative policies and procedures that improve operational efficiency.
• Manage procurement of office supplies, warehouse consumables, and operational materials.
• Build and maintain vendor relationships and negotiate contracts when needed.
• Monitor purchasing processes and ensure cost control.
• Coordinate administrative expenses, vendor payments, and invoice tracking.
• Assist the finance team with documentation and expense management for administrative operations.
• Ensure compliance with local regulatory requirements — business licenses, permits, and operational documentation.
• Maintain administrative records and documentation for audits and internal reporting.
• Supervise and support administrative staff — assigning responsibilities, monitoring performance, and providing training.
• Partner with HR, Operations, Finance, and Warehouse Management to support business operations.
• Assist with company projects related to office setup, warehouse operations, and organizational initiatives.

Skills

Mandarin-English bilingual

Vendor management

Facilities management

Budget management

Leadership

Communication

MS Office

Office operations

Education

Bachelor's degree

Job description

About YQN

YQN is a leading one-stop international logistics platform offering FCL, LCL, air freight, rail, trucking, customs clearance, warehousing, and more. We use internet and digital technology to make cross-border supply-chain logistics as simple and transparent as express delivery, and partner with leading carriers such as COSCO Shipping, Maersk, and Sinotrans.

What You'll Do

Office & Facilities Management

• Oversee daily administrative operations across office and warehouse sites.
• Manage facility administration — maintenance, repairs, and service contracts — and ensure a safe, organized, functional work environment.
• Coordinate with landlords, property managers, and government agencies on facility compliance and permits.
• Develop and implement administrative policies and procedures that improve operational efficiency.

Procurement & Vendor Management

• Manage procurement of office supplies, warehouse consumables, and operational materials.
• Build and maintain vendor relationships and negotiate contracts when needed.
• Monitor purchasing processes and ensure cost control.

Budget & Finance Support

• Coordinate administrative expenses, vendor payments, and invoice tracking.
• Assist the finance team with documentation and expense management for administrative operations.

Compliance & Records

• Ensure compliance with local regulatory requirements — business licenses, permits, and operational documentation.
• Maintain administrative records and documentation for audits and internal reporting.

Team & Cross-functional Leadership

• Supervise and support administrative staff — assigning responsibilities, monitoring performance, and providing training.
• Partner with HR, Operations, Finance, and Warehouse Management to support business operations.
• Assist with company projects related to office setup, warehouse operations, and organizational initiatives.

What You Bring

• Bachelor's degree in Business Administration, Management, or a related field preferred.
• 3–5+ years of administrative management or office operations experience.
• Bilingual fluency in Mandarin and English (required).
• Experience managing vendors, facilities, and administrative budgets.
• Strong organizational and problem-solving skills.
• Excellent communication and coordination abilities.
• Proficiency in Microsoft Office or similar office management systems.

Compensation & Benefits

• Pay: $70,000–$100,000/year, depending on experience
• Health insurance
• Dental insurance
• Vision insurance
• 401(k)
• Paid Time Off (PTO)