Administrative Coordinator (Bilingual in Mandarin)

YQN LINK; Port Reading (NJ); On-site; USD 60,000 - 100,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Vision insurance

Job summary

YQN LINK in Port Reading, NJ seeks a detail-oriented Administrative Coordinator to support warehouse operations. You will handle data entry, prepare shipping documents, and maintain inventory records in WMS/ERP.

Candidates should have at least 1 year of admin or logistics experience, be proficient in Microsoft Office, and communicate in English and Chinese. This is a full-time role with a competitive salary and benefits, including 401(k) and health and vision insurance, in a fast-paced warehouse

Qualifications

• Associate's or Bachelor's degree preferred.
• At least 1 year of administrative or warehouse/logistics experience.
• Strong Microsoft Office skills (Excel, Word, Outlook).
• Bilingual English/Chinese communication.
• Ability to work in a fast-paced warehouse environment.

Responsibilities

• Provide administrative support to warehouse management, including data entry and records.
• Prepare shipping/receiving documents (BOLs, invoices, packing lists).
• Update inventory in WMS/ERP systems.
• Coordinate with logistics teams, carriers, and suppliers on shipments.
• Assist HR with onboarding, timekeeping, and attendance.
• Manage office supplies and basic facility needs.
• Support compliance with safety, quality, and operational procedures.

Skills

Organizational skills

Attention to detail

Communication (English & Chinese)

Adaptability

Data entry

Education

Associate's or Bachelor's degree

Tools

WMS/ERP

Job description

Port Reading, NJ 07064

About us:

YQN is a leading one-stop international logistics online services platform, offering comprehensive international logistics services, including FCL, LCL, air freight, rail service, trucking, customs clearance, warehousing, cargo insurance, bulk cargo service, port of destination services, etc.

We are designed to apply the internet and digital technology to visualize and optimize cross-border supply chain logistics to achieve the same efficiency and convenience as express delivery. 'Simple shipping and easy freight' is the mission of YQN. We have developed strategic cooperative partnerships with leading ocean carriers and logistics service providers such as COSCO Shipping, Maersk Line, Sinotrans, etc.

We are seeking a detail-oriented and proactive bilingualAdministrative Coordinator to support our warehouse operations. This role will play a key part in ensuring smooth daily operations by handling administrative tasks, coordinating with internal teams, and assisting with inventory and logistics documentation.

Key Responsibilities:

• Provide administrative support to warehouse management, including data entry, filing, and maintaining records.


• Assist with preparing shipping/receiving documentation (BOLs, invoices, packing lists).


• Monitor and update inventory records in warehouse management systems (WMS/ERP).


• Coordinate with logistics teams, carriers, and suppliers on shipment scheduling.


• Support HR functions for the warehouse, such as onboarding paperwork, timekeeping, and attendance records.


• Handle office supplies, equipment, and basic facility needs for the warehouse office.


• Assist in compliance with safety, quality, and operational procedures.

Qualifications:

• Associate's or Bachelor's degree preferred.


• At least 1 year of administrative or warehouse/logistics experience preferred.


• Strong computer skills, especially Microsoft Office (Excel, Word, Outlook).


• Experience with Warehouse Management Systems (WMS) or ERP is a plus.


• Excellent organizational skills and attention to detail.


• Strong communication skills in both English and Chinese are required


• Ability to work in a fast-paced warehouse environment.

Job Type: Full-time

Salary Range: $60k - $100k/yr

• 401(k)


• Health insurance


• Paid time off


• Vision insurance