Bilingual Office Manager (Mandarin/English)

YQN; Port Reading (NJ); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

401(k)

Paid Time Off (PTO)

Job summary

YQN in Port Reading, NJ is seeking an experienced Office & Facilities Manager to oversee daily administrative operations across office and warehouse sites. The role includes managing facility maintenance, procurement, vendor contracts, and compliance with local regulations, while coordinating with HR, Operations, and Finance.

You will lead a small team, optimize administrative processes, ensure cost control, and support company projects related to office setup and warehouse operations.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field preferred.
• 3–5+ years of administrative management or office operations experience.
• Bilingual fluency in Mandarin and English required.
• Experience managing vendors, facilities, and administrative budgets.
• Strong organizational and problem-solving skills.
• Excellent communication and coordination abilities.
• Proficiency in Microsoft Office or similar office management systems.
• Pay: $70,000–$100,000/year, depending on experience.

Responsibilities

• Oversee daily administrative operations across office and warehouse sites.
• Manage facility administration — maintenance, repairs, and service contracts — and ensure a safe, organized, functional work environment.
• Coordinate with landlords, property managers, and government agencies on facility compliance and permits.
• Develop and implement administrative policies and procedures that improve operational efficiency.
• Manage procurement of office supplies, warehouse consumables, and operational materials.
• Build and maintain vendor relationships and negotiate contracts when needed.
• Monitor purchasing processes and ensure cost control.
• Coordinate administrative expenses, vendor payments, and invoice tracking.
• Assist the finance team with documentation and expense management for administrative operations.
• Ensure compliance with local regulatory requirements — business licenses, permits, and operational documentation.
• Maintain administrative records and documentation for audits and internal reporting.
• Supervise and support administrative staff — assigning responsibilities, monitoring performance, and training.
• Partner with HR, Operations, Finance, and Warehouse Management to support business operations.
• Assist with company projects related to office setup, warehouse operations, and organizational initiatives.

Skills

Bilingual Mandarin & English

Vendor management

Budget management

Office administration

MS Office

Education

Bachelor's degree in Business Administration or related field

Tools

Office management software

Job description

Port Reading, NJ 07064

About YQN
YQN is a leading one-stop international logistics platform offering FCL, LCL, air freight, rail, trucking, customs clearance, warehousing, and more. We use internet and digital technology to make cross-border supply-chain logistics as simple and transparent as express delivery, and partner with leading carriers such as COSCO Shipping, Maersk, and Sinotrans.

What you'll do

Office & Facilities Management

• Oversee daily administrative operations across office and warehouse sites.
• Manage facility administration — maintenance, repairs, and service contracts — and ensure a safe, organized, functional work environment.
• Coordinate with landlords, property managers, and government agencies on facility compliance and permits.
• Develop and implement administrative policies and procedures that improve operational efficiency.
• Manage procurement of office supplies, warehouse consumables, and operational materials.
• Build and maintain vendor relationships and negotiate contracts when needed.
• Monitor purchasing processes and ensure cost control.

Budget & Finance Support

• Coordinate administrative expenses, vendor payments, and invoice tracking.
• Assist the finance team with documentation and expense management for administrative operations.

Compliance & Records

• Ensure compliance with local regulatory requirements — business licenses, permits, and operational documentation.
• Maintain administrative records and documentation for audits and internal reporting.

Team & Cross-functional Leadership

• Supervise and support administrative staff — assigning responsibilities, monitoring performance, and providing training.
• Partner with HR, Operations, Finance, and Warehouse Management to support business operations.
• Assist with company projects related to office setup, warehouse operations, and organizational initiatives.

What you bring

• Bachelor's degree in Business Administration, Management, or a related field preferred.
• 3–5+ years of administrative management or office operations experience.
• Bilingual fluency in Mandarin and English (required).
• Experience managing vendors, facilities, and administrative budgets.
• Strong organizational and problem-solving skills.
• Excellent communication and coordination abilities.
• Proficiency in Microsoft Office or similar office management systems.
• Pay: $70,000–$100,000/year, depending on experience
• Health insurance
• Vision insurance
• 401(k)
• Paid Time Off (PTO)