Administrative Coordinator (Bilingual in Mandarin)

YQN Logistics; Port Reading (NJ); On-site; USD 60,000 - 100,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

YQN Logistics is seeking a detail-oriented Administrative Coordinator to support warehouse operations in Port Reading, NJ. You will manage data entry, documentation, and communications with carriers and internal teams.

You should be bilingual in English and Chinese, proficient with MS Office, and familiar with WMS/ERP systems; the role involves HR-related tasks and inventory support.

Qualifications

• Associate's or Bachelor's degree preferred.
• At least 1 year of administrative or warehouse/logistics experience preferred.
• Strong Microsoft Office skills (Excel, Word, Outlook).
• Experience with Warehouse Management Systems (WMS) or ERP is a plus.
• Excellent organizational skills and attention to detail.
• Strong communication in English and Chinese required.
• Ability to work in a fast-paced warehouse environment.

Responsibilities

• Provide admin support to warehouse management: data entry, filing, and records.
• Prepare shipping/receiving docs (BOLs, invoices, packing lists).
• Update inventory in WMS/ERP systems.
• Coordinate shipment scheduling with logistics teams, carriers and suppliers.
• Support HR tasks for the warehouse, such as onboarding paperwork, timekeeping, and attendance.
• Handle warehouse office supplies and basic facility needs.
• Assist in safety, quality, and operational procedures.

Skills

Bilingual English/Chinese

MS Office (Excel, Word, Outlook)

Data entry

Organizational skills

Communication

Education

Associate's or Bachelor's degree

Tools

WMS/ERP

Job description

YQN is a leading one-stop international logistics online services platform, offering comprehensive international logistics services, including FCL, LCL, air freight, rail service, trucking, customs clearance, warehousing, cargo insurance, bulk cargo service, port of destination services, etc.

We are designed to apply the internet and digital technology to visualize and optimize cross-border supply chain logistics to achieve the same efficiency and convenience as express delivery. 'Simple shipping and easy freight' is the mission of YQN. We have developed strategic cooperative partnerships with leading ocean carriers and logistics service providers such as COSCO Shipping, Maersk Line, Sinotrans, etc.

We are seeking a detail-oriented and proactive bilingual Administrative Coordinator to support our warehouse operations. This role will play a key part in ensuring smooth daily operations by handling administrative tasks, coordinating with internal teams, and assisting with inventory and logistics documentation.

Key Responsibilities

• Provide administrative support to warehouse management, including data entry, filing, and maintaining records.
• Assist with preparing shipping/receiving documentation (BOLs, invoices, packing lists).
• Monitor and update inventory records in warehouse management systems (WMS/ERP).
• Coordinate with logistics teams, carriers, and suppliers on shipment scheduling.
• Support HR functions for the warehouse, such as onboarding paperwork, timekeeping, and attendance records.
• Handle office supplies, equipment, and basic facility needs for the warehouse office.
• Assist in compliance with safety, quality, and operational procedures.

Qualifications

• Associate's or Bachelor's degree preferred.
• At least 1 year of administrative or warehouse/logistics experience preferred.
• Strong computer skills, especially Microsoft Office (Excel, Word, Outlook).
• Experience with Warehouse Management Systems (WMS) or ERP is a plus.
• Excellent organizational skills and attention to detail.
• Strong communication skills in both English and Chinese are required
• Ability to work in a fast-paced warehouse environment.

Job Type: Full-time

Salary Range: $60k - $100k/yr

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance