Bilingual Administrative Aide – Equity Office

County-of-Sonoma-; Santa Rosa (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

The Administrative Aide in the Office of Equity coordinates and executes logistical and operational activities in support of departmental priorities. The role provides admin support to the Director, including calendar management, scheduling, and board-item processing in a public-sector context.

Ideal candidates will be proactive, resourceful, and committed to equity and cultural humility, with experience in administrative coordination and HR-related tasks.

Qualifications

• Experience providing administrative coordination and operational support in a complex, public-sector environment.
• Ability to manage calendars, meetings, and executive support tasks; familiarity with board processes is a plus.
• Experience with payroll processing, invoicing, and HR/records maintenance.

Responsibilities

• Provide administrative support to the Office of Equity and Director, including calendar management and scheduling.
• Support HR tasks, payroll processing, records maintenance, onboarding and changes to employee status and benefits.
• Process invoices, vouchers, journal entries, and CalCards; assist with board items and public communications.
• Maintain administrative records and tracking systems in SharePoint and OneDrive; support translation to Spanish on public-facing items.

Skills

Microsoft 365

Bilingual English/Spanish

Customer-facing support

Administrative coordination

Education

Public sector administrative training

Tools

Legistar

EFS

HRIS

NeoGov

UKG – Workforce Dimensions

Job description

The Administrative Aide in the Office of Equity coordinates and executes logistical and operational activities in support of departmental priorities. The role provides admin support to the Director, including calendar management, scheduling, and board-item processing in a public-sector context.

Ideal candidates will be proactive, resourceful, and committed to equity and cultural humility, with experience in administrative coordination and HR-related tasks.