Bilingual Administrative Aide: Equity Office

County of Sonoma (CA); Santa Rosa (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

County of Sonoma is seeking a fluent bilingual Administrative Aide (English/Spanish) for the Office of Equity. The role provides administrative and logistical support to the department, including calendar management, records handling, and board-related activities.

The successful candidate will work onsite, supporting HR payroll processes, invoicing, Legistar workflows, and translation tasks for public communications. A strong commitment to equity and public service is essential.

Qualifications

• Experience providing administrative coordination and operational support in a county government or similar public-sector setting.
• Experience maintaining administrative procedures, developing workflows, and tracking systems.
• Experience calendar management and coordinating meetings for executives or department leadership.
• Proficiency with Microsoft 365 apps and public-sector systems such as Legistar, HRIS, and payroll-related tools.
• Ability to work in English and Spanish and communicate with diverse stakeholders.

Responsibilities

• Provide human resources support including payroll processing and employee records management.
• Process invoices, vouchers, journal entries, and CalCards.
• Support full-cycle Board item processes, coordinating steps in the public Board agenda, Legistar, and document formatting.
• Prepare and maintain administrative records, files, templates, and tracking systems in SharePoint and OneDrive.
• Track administrative deadlines and approvals to ensure processes are completed accurately and on time.
• Serve as primary customer-facing staff, assisting the public in English and Spanish.
• Assist translations to Spanish for newsletters, signage, meeting notes, and Board components.

Skills

Bilingual English/Spanish

Microsoft 365

Calendar management

Administrative coordination

Customer service

Public sector experience

Education

Public administration coursework

Business administration coursework

Management coursework

Tools

Legistar

SharePoint

OneDrive

HRIS

EFS

UKG – Workforce Dimensions

Job description

County of Sonoma is seeking a fluent bilingual Administrative Aide (English/Spanish) for the Office of Equity. The role provides administrative and logistical support to the department, including calendar management, records handling, and board-related activities.

The successful candidate will work onsite, supporting HR payroll processes, invoicing, Legistar workflows, and translation tasks for public communications. A strong commitment to equity and public service is essential.