Bilingual Equity Administrative Aide (English/Spanish)

County of Sonoma; Santa Rosa (CA); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Paid Time Off

Health Plan

Retirement Plan

Job summary

County of Sonoma seeks a fluent bilingual Administrative Aide for the Office of Equity to provide administrative support to the Director and department programs. The role requires in-office presence and involves calendar management, HR data handling, and fiscal processing duties.

The ideal candidate will coordinate with multiple stakeholders, manage documents and records, and assist with translations for public-facing materials. A commitment to equity and professional collaboration is essential.

Qualifications

• Knowledge of administrative techniques and organization; budgeting and HR administration.
• Ability to collect, analyze data and prepare reports; understand laws and policies governing programs.
• Proficient in written and spoken English; accurate document formatting and word processing.

Responsibilities

• Payroll processing and HR records management including onboarding, merit increases, promotions, and status changes.
• Process invoices, vouchers, journal entries, and CalCards.
• Support Board item coordination, Legistar usage, and document formatting for public Board agendas.
• Maintain administrative records, templates, and tracking systems in SharePoint and OneDrive.
• Monitor deadlines and approvals to ensure processes are completed accurately and on time.
• Serve as primary staff for Office of Equity, answering inquiries in English and Spanish.

Skills

Bilingual English/Spanish

Administrative coordination

Calendar management

Microsoft 365

Legistar/HRIS/EFS/NeoGov/UKG

Communication

Education

High school diploma or equivalent

Public administration coursework

Tools

Legistar

HRIS

EFS

NeoGov

UKG – Workforce Dimensions

Job description

County of Sonoma seeks a fluent bilingual Administrative Aide for the Office of Equity to provide administrative support to the Director and department programs. The role requires in-office presence and involves calendar management, HR data handling, and fiscal processing duties.

The ideal candidate will coordinate with multiple stakeholders, manage documents and records, and assist with translations for public-facing materials. A commitment to equity and professional collaboration is essential.