Bilingual Admin Specialist: Calendar & Records

Aston Carter; Tampa (FL); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Disability insurance

HSA

Paid time off

Job summary

Aston Carter is seeking an Administrative Assistant for a manufacturing site in Tampa, FL. This contract-to-hire role will manage calendars, schedule meetings for leadership, coordinate appointments, and provide comprehensive administrative support.

On-site position with options for four 10‑hour days or a standard five‑day work week. The candidate must be bilingual in Spanish and possess strong organizational and communication skills.

Qualifications

• 2+ years of administrative support experience, preferably in manufacturing, industrial, or operations.
• Strong organizational skills with the ability to prioritize multiple tasks and deadlines.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Must be bilingual in Spanish.

Responsibilities

• Manage calendars and schedule meetings for leadership and departmental teams.
• Coordinate appointments and serve as a manufacturing site administrator.
• Provide administrative support, including filing, scanning, and document preparation.
• Maintain accurate physical and electronic records and filing systems.
• Serve as a liaison between departments, vendors, and customers.
• Handle incoming calls, emails, and general inquiries.
• Assist with report preparation, presentations, and other business documentation.
• Track office supplies and support inventory-related administrative activities.
• Ensure compliance with company policies and document control procedures.

Skills

Administrative support

Bilingual Spanish

Strong organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Aston Carter is seeking an Administrative Assistant for a manufacturing site in Tampa, FL. This contract-to-hire role will manage calendars, schedule meetings for leadership, coordinate appointments, and provide comprehensive administrative support.

On-site position with options for four 10‑hour days or a standard five‑day work week. The candidate must be bilingual in Spanish and possess strong organizational and communication skills.