Remote Administrative Specialist: Calendar & Travel Maestro

Aston Carter; Thousand Oaks (CA); Remote; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

PTO / sick leave

Job summary

Aston Carter is seeking an Admin Coordinator for a fully remote role based in Thousand Oaks, CA. The position focuses on managing complex calendars, coordinating travel, and handling expense reporting while supporting leadership with key administrative projects.

The role requires strong organizational skills, attention to detail, and the ability to adapt to changing priorities across time zones. This is a contract, remote opportunity with competitive benefits.

Qualifications

• Proven administrative support experience; supporting multiple individuals is a plus.
• Strong time management with ability to meet deadlines and juggle priorities.
• Experience managing complex calendars and coordinating across time zones.

Responsibilities

• Manage multiple and complex calendars for several individuals across time zones.
• Coordinate domestic and international travel arrangements and related logistics.
• Prepare, process, and track expense reports.
• Provide administrative support to leadership, including coordination of goals and reviews.
• Lead and support administrative projects with regular status updates.
• Take and distribute meeting minutes and track action items.

Skills

Administrative support

Calendar management

Time management

Travel coordination

Expense reporting

MS Office

Remote work

Communication

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Aston Carter is seeking an Admin Coordinator for a fully remote role based in Thousand Oaks, CA. The position focuses on managing complex calendars, coordinating travel, and handling expense reporting while supporting leadership with key administrative projects.

The role requires strong organizational skills, attention to detail, and the ability to adapt to changing priorities across time zones. This is a contract, remote opportunity with competitive benefits.