Bilingual Admin: Front Desk & HR Ops (Spanish/English)

AppleOne Employment Services; Oceanside (CA); On-site; USD 39,000 - 41,000; Full time

Job summary

AppleOne Employment Services in Oceanside, CA is seeking a Bilingual Administrative Assistant for a temp-to-hire role. This position supports front office operations, HR, payroll coordination, invoicing, documentation, and client support in a fast-paced environment.

The ideal candidate is organized, detail-oriented, and proficient in English and Spanish with 3+ years of office experience. Proficiency in Microsoft Office and strong communication skills are essential for success.

Qualifications

• Provide admin support across front desk, HR, payroll, invoicing, and document management
• Maintain employee, client, vendor, inventory, and facility records with accuracy and confidentiality
• Assist onboarding, timekeeping setup, benefits enrollment coordination, and field staff needs
• Assist with client proposals, contracts, invoices, and spreadsheets

Responsibilities

• Provide front desk reception coverage, including calls and visitors
• Support general office administration: mail, supplies, filing, inventory, and spreadsheet updates
• Partner with HR, payroll, and managers to support applicant processing and onboarding
• Assist with client and vendor invoice processing and related docs
• Support field staff with timekeeping, pay, benefits, uniforms, PPE
• Coordinate office equipment, building maintenance, and ad-hoc projects

Skills

Bilingual English & Spanish

Microsoft Office

Typing 40 WPM

Customer service

Time management

Office administration

Job description

AppleOne Employment Services in Oceanside, CA is seeking a Bilingual Administrative Assistant for a temp-to-hire role. This position supports front office operations, HR, payroll coordination, invoicing, documentation, and client support in a fast-paced environment.

The ideal candidate is organized, detail-oriented, and proficient in English and Spanish with 3+ years of office experience. Proficiency in Microsoft Office and strong communication skills are essential for success.