Bilingual Administrative Assistant

AppleOne Employment Services; Oceanside (CA); On-site; USD 39,000 - 41,000; Full time

Job summary

AppleOne Employment Services in Oceanside, CA is seeking a Bilingual Administrative Assistant for a temp-to-hire role. This position supports front office operations, HR, payroll coordination, invoicing, documentation, and client support in a fast-paced environment.

The ideal candidate is organized, detail-oriented, and proficient in English and Spanish with 3+ years of office experience. Proficiency in Microsoft Office and strong communication skills are essential for success.

Qualifications

• Provide admin support across front desk, HR, payroll, invoicing, and document management
• Maintain employee, client, vendor, inventory, and facility records with accuracy and confidentiality
• Assist onboarding, timekeeping setup, benefits enrollment coordination, and field staff needs
• Assist with client proposals, contracts, invoices, and spreadsheets

Responsibilities

• Provide front desk reception coverage, including calls and visitors
• Support general office administration: mail, supplies, filing, inventory, and spreadsheet updates
• Partner with HR, payroll, and managers to support applicant processing and onboarding
• Assist with client and vendor invoice processing and related docs
• Support field staff with timekeeping, pay, benefits, uniforms, PPE
• Coordinate office equipment, building maintenance, and ad-hoc projects

Skills

Bilingual English & Spanish

Microsoft Office

Typing 40 WPM

Customer service

Time management

Office administration

Job description

Job Summary

A growing service organization in Oceanside, CA is seeking a Bilingual Administrative Assistant for a temp-to-hire opportunity. This role is ideal for an organized, detail-oriented administrative professional who enjoys supporting front office operations, employees, managers, clients, and vendors in a fast-paced office environment.

The Bilingual Administrative Assistant will serve as a key point of contact for visitors, callers, field staff, and internal teams while providing administrative support across office operations, HR, payroll coordination, invoicing, documentation, and client support. This is a strong opportunity to join a team-oriented workplace with supportive leadership, steady day-to-day variety, and the opportunity to build long-term stability within the organization.

Key Responsibilities

• Provide front desk reception coverage, including answering calls, routing inquiries, taking messages, and greeting visitors professionally.
• Support general office administration, including mail distribution, office supply ordering, document filing, inventory tracking, and spreadsheet updates.
• Partner with HR, payroll, and division managers to support applicant processing, pre-employment steps, onboarding, benefit enrollment, timekeeping setup, and termination processing.
• Assist with client and vendor invoice processing, facility invoice filing, proposals, contracts, and related administrative documentation.
• Support field staff by helping address timekeeping, pay, benefit, uniform, PPE, and general administrative needs.
• Coordinate office equipment, telecommunications, building maintenance services, and other ad-hoc administrative projects as needed.

Compensation and Benefits

• Pay: $28.00 to $30.00 per hour.
• Job Type: Temp-to-Hire.
• Schedule: Monday through Friday, 8 hours per day.
• Work Environment: Office-based role in Oceanside, CA.
• Occasional overtime may be required.

Required Qualifications and Skills

• Provide administrative support across front desk operations, office coordination, HR support, payroll-related processes, invoicing, and document management.
• Maintain employee, client, vendor, inventory, and facility records with accuracy and confidentiality.
• Support onboarding, timekeeping setup, benefit enrollment coordination, and field staff administrative needs.
• Assist with client proposals, contracts, invoices, spreadsheets, and special office projects.
• Bilingual English and Spanish skills are required.
• 3 or more years of experience working in an office environment.
• Proficiency with Microsoft Office, including Word, Excel, email systems, and general PC applications.
• Ability to type at least 40 WPM.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a high-volume office environment.
• Strong verbal and written communication skills, including excellent writing ability.
• Ability to provide professional customer service to visitors, employees, clients, supervisors, and vendors.
• Ability to meet deadlines, maintain accurate records, and represent the organization in a positive and professional manner.
• Valid driver’s license required.

Preferred Qualifications

• 1 or more years of experience in the landscape industry preferred.
• Prior experience supporting HR, payroll, invoicing, field operations, or office management functions is helpful.
• Experience maintaining inventory for uniforms, PPE, office supplies, or facility-related materials is a plus.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.