Bilingual Administrative Assistant: Logistics & Scheduling

CCS Facility Services; Phoenix (AZ); On-site; USD 36,000 - 48,000; Full time

Job summary

CCS Facility Services is seeking an Administrative Assistant to maintain an organized office, manage supplies, and coordinate logistics in a fast-paced environment. The role involves liaison duties between staff, clients, and partners, as well as scheduling meetings and handling communications.

The ideal candidate has 2+ years in an administrative role, fluent English and Spanish, budgeting familiarity, and strong Microsoft Office skills.

Qualifications

• 2+ years of experience as Administrative Assistant or in a similar role.
• Fluency in English and Spanish is required.
• Familiar with basic budgeting or financial responsibilities.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and multi-tasking abilities.
• Attention to detail and accuracy.
• Ability to collaborate in a fast-paced environment.

Responsibilities

• Maintain a well-organized and efficient office environment by managing supplies, equipment, and coordinating office logistics.
• Serve as a liaison between employees, clients, and external partners, handling incoming calls, emails, and inquiries with professionalism and courtesy.
• Assist in scheduling appointments, meetings, and events, ensuring all logistics are coordinated seamlessly.
• Prepare, edit, and proofread documents, reports, and presentations, maintaining a high level of accuracy and attention to detail.
• Manage data entry tasks, maintaining accurate and up-to-date records in databases and spreadsheets.
• Collaborate with various teams within the organization, providing administrative support as needed.
• Prepare meeting materials, take meeting minutes, and assist in organizing and coordinating team meetings.

Skills

Bilingual English/Spanish

Data entry

Communication skills

Organizational skills

Multi-tasking

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

CCS Facility Services is seeking an Administrative Assistant to maintain an organized office, manage supplies, and coordinate logistics in a fast-paced environment. The role involves liaison duties between staff, clients, and partners, as well as scheduling meetings and handling communications.

The ideal candidate has 2+ years in an administrative role, fluent English and Spanish, budgeting familiarity, and strong Microsoft Office skills.