Beebe Admin Program Assistant - Scheduling & Records

Transportation Security Careers; Beebe (AR); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Beebe, AR seeks a Program Assistant to provide essential administrative and program support, helping managers and teams stay organized and on schedule.

You will coordinate activities, track metrics, manage records, and prepare reports while handling correspondence and internal communications. The role requires meticulous attention to detail and the ability to handle multiple tasks across different offices.

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Beebe, AR seeks a Program Assistant to provide essential administrative and program support, helping managers and teams stay organized and on schedule.

You will coordinate activities, track metrics, manage records, and prepare reports while handling correspondence and internal communications. The role requires meticulous attention to detail and the ability to handle multiple tasks across different offices.