Banking Executive Assistant- Strategic Support & Scheduling

Morgan Stanley; Menlo Park (CA); On-site; USD 65,000 - 125,000; Full time

Job summary

Morgan Stanley is seeking an Executive Assistant to perform a broad range of confidential administrative duties for the executive and team in a fast-paced, matrixed environment. You will coordinate travel, scheduling, correspondence, and reporting while maintaining professionalism at all times.

The role requires at least 3 years of relevant experience, strong MS Office skills, and superior interpersonal and written communication abilities. Confidentiality and discretion are essential.

Qualifications

• Minimum of 3 years of experience in an Executive or Administrative Assistant role.
• Experience in calendar management and fast-paced environments.
• Strong written and oral communication skills; tact and judgment in confidential situations.
• Ability to interact with senior management and diverse staff.
• Proficient with MS Word, Excel, PowerPoint including tables and mail merges.

Responsibilities

• Provide high-level administrative support to executive and team.
• Prepare correspondence, reports, and manage information requests.
• Arrange travel, conference calls, and scheduling of meetings.
• Receive visitors and handle confidential information with discretion.
• Develop relationships within a matrixed organization and support department goals.

Skills

Calendar management

Multi-tasking

Interpersonal skills

Telephone etiquette

Written communication

MS Word

MS Excel

MS PowerPoint

General office procedures

Problem solving

Confidential handling

Senior management interaction

Education

High School Diploma/GED

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Morgan Stanley is seeking an Executive Assistant to perform a broad range of confidential administrative duties for the executive and team in a fast-paced, matrixed environment. You will coordinate travel, scheduling, correspondence, and reporting while maintaining professionalism at all times.

The role requires at least 3 years of relevant experience, strong MS Office skills, and superior interpersonal and written communication abilities. Confidentiality and discretion are essential.