Senior Administrative Assistant: Calendar, Travel & Operations

474 MS Services Group, Inc.; New York (NY); Vor Ort; USD 70.000 - 110.000; Vollzeit

Zusammenfassung

Morgan Stanley in New York is seeking an Administrative Assistant to provide high-quality administrative support to senior members of the division and help ensure smooth day-to-day operations.

The role involves managing complex calendars, handling calls with discretion, coordinating travel, meetings, events, expenses, documents, and onboarding of contingent staff, while using Microsoft 365 tools and collaborating across departments.

Qualifikationen

• 5+ years of experience in the financial services industry.
• College degree preferred, or five or more years of relevant corporate experience.
• Excellent communication, writing, judgment, and problem-solving skills.
• Proficiency with Microsoft Office Suite (PowerPoint, Excel, Outlook).

Aufgaben

• Serve as the first point of contact for calls for managers, using discretion with sensitive information.
• Maintain managers' calendars in Outlook and coordinate meetings and video conferences.
• Plan and organize internal events, travel, and related logistics.
• Prepare and submit expense reports and manage receipts.
• Support onboarding/offboarding of contingent workers and manage mail/visitors.
• Process invoices and create funding requests.
• Manage team sites (Teams, SharePoint) and assist with ad hoc projects.

Kenntnisse

Calendar management

Phone coverage

Communication skills

Microsoft Office

PowerPoint

Excel

Outlook

Team player

Ausbildung

College degree preferred

Tools

Concur

MyBooking

SharePoint

Ariba

Microsoft Teams

Jobbeschreibung

Morgan Stanley in New York is seeking an Administrative Assistant to provide high-quality administrative support to senior members of the division and help ensure smooth day-to-day operations.

The role involves managing complex calendars, handling calls with discretion, coordinating travel, meetings, events, expenses, documents, and onboarding of contingent staff, while using Microsoft 365 tools and collaborating across departments.