Executive Administrative Partner, Finance & Travel Operations

Morgan Stanley; New York (NY); On-site; USD 70,000 - 115,000; Full time

Job summary

Morgan Stanley is hiring an Administrative Assistant to provide high-quality support to senior division members and ensure smooth day-to-day operations of the team. You will manage heavy calendars, handle calls, coordinate travel, organize events, process expenses, and assist with onboarding and offboarding of staff.

The role requires five-plus years in financial services, strong communication, attention to detail, and proficiency in Microsoft Office Suite, Teams, and SharePoint.

Qualifications

• 5+ years of experience in the financial services industry.
• Experience supporting multiple senior professionals, including heavy calendar management and phone coverage.
• Excellent communication, writing, judgment, and problem-solving skills.

Responsibilities

• Serve as the first point of contact for calls for managers, using discretion with sensitive information.
• Understand managers' key clients and colleagues; take messages and stay informed of schedules.
• Manage calendars in Outlook; schedule meetings, resolve conflicts, and assist with video conferences.

Skills

Office Suite

PowerPoint

Excel

Outlook

Calendar management

Education

College degree preferred

Tools

Concur

MyBooking

SharePoint

Ariba

Job description

Morgan Stanley is hiring an Administrative Assistant to provide high-quality support to senior division members and ensure smooth day-to-day operations of the team. You will manage heavy calendars, handle calls, coordinate travel, organize events, process expenses, and assist with onboarding and offboarding of staff.

The role requires five-plus years in financial services, strong communication, attention to detail, and proficiency in Microsoft Office Suite, Teams, and SharePoint.