Aviation Administrative & Accounts Assistant

Sheltair; Fort Lauderdale (FL); On-site; USD 35,000 - 52,000; Full time

Job summary

Sheltair Fort Lauderdale Jet is seeking an Administrative Assistant to provide support to the General Manager and interface with all departments of the FBO along with the Accounting Department.

You will prepare month-end fuel spreadsheets, verify daily invoices, invoice clients, collect payments for hangar and tiedown rent, review aging reports, and assist with end-of-month reconciliations and P&L tasks, while handling office supplies and coordinating training.

Qualifications

• Associate degree or five years of related experience.
• Must pass airport security badge background check.
• Proficient in Microsoft Excel, Word and PowerPoint.

Responsibilities

• Prepare the Month End spreadsheet for fuel information.
• Verify daily invoices to ensure correct billing.
• Invoice clients accordingly.
• Ensure payment collection of transient customers for Monthly Hangar and Tiedown Rent.
• Review aging report and make collection calls & email for receivables.
• Research aged AP invoices for statement.
• Adjust AR invoices as needed per inquiries.
• Complete Landing Fee and A/P Flowage Fee report and submit to corporate.
• Assist Management with submittal of End of Month Fuel Reconciliation.
• Review and assist GM with P&L at month end.
• Assist with training CSR and CSM.
• Attend operation related meetings.
• Order and maintain office supplies.
• Assist Management with ordering uniforms.
• Performs other duties as assigned.

Skills

Excel

Word

PowerPoint

Driver's license

Background check

Education

Associate degree

Five years experience

Job description

Sheltair Fort Lauderdale Jet is seeking an Administrative Assistant to provide support to the General Manager and interface with all departments of the FBO along with the Accounting Department.

You will prepare month-end fuel spreadsheets, verify daily invoices, invoice clients, collect payments for hangar and tiedown rent, review aging reports, and assist with end-of-month reconciliations and P&L tasks, while handling office supplies and coordinating training.