Administrative Assistant

Sheltair; Fort Lauderdale (FL); On-site; USD 35,000 - 52,000; Full time

Job summary

Sheltair Fort Lauderdale Jet is seeking an Administrative Assistant to provide support to the General Manager and interface with all departments of the FBO along with the Accounting Department.

You will prepare month-end fuel spreadsheets, verify daily invoices, invoice clients, collect payments for hangar and tiedown rent, review aging reports, and assist with end-of-month reconciliations and P&L tasks, while handling office supplies and coordinating training.

Qualifications

• Associate degree or five years of related experience.
• Must pass airport security badge background check.
• Proficient in Microsoft Excel, Word and PowerPoint.

Responsibilities

• Prepare the Month End spreadsheet for fuel information.
• Verify daily invoices to ensure correct billing.
• Invoice clients accordingly.
• Ensure payment collection of transient customers for Monthly Hangar and Tiedown Rent.
• Review aging report and make collection calls & email for receivables.
• Research aged AP invoices for statement.
• Adjust AR invoices as needed per inquiries.
• Complete Landing Fee and A/P Flowage Fee report and submit to corporate.
• Assist Management with submittal of End of Month Fuel Reconciliation.
• Review and assist GM with P&L at month end.
• Assist with training CSR and CSM.
• Attend operation related meetings.
• Order and maintain office supplies.
• Assist Management with ordering uniforms.
• Performs other duties as assigned.

Skills

Excel

Word

PowerPoint

Driver's license

Background check

Education

Associate degree

Five years experience

Job description

FT. LAUDERDALE JET
1100 Lee Wagener Blvd
Suite 111
Fort Lauderdale, FL 33315, USA

FT. LAUDERDALE JET
1100 Lee Wagener Blvd
Suite 111
Fort Lauderdale, FL 33315, USA

The Administrative Assistant provides support and reports to the General Manager. This position includesan interfacewith all departments of the FBO along with the Accounting Department.

DUTIESANDRESPONSIBILITIES:

• PreparetheMonth Endspreadsheet for fuel information
• Verifydailyinvoicesto ensure correct billing
• Invoice clients accordingly
• Ensure payment collection oftransient Customers for Monthly Hangar and Tiedown Rent
• Reviewaging reportand make collection calls & email for receivables
• ResearchagedAPinvoicesforstatement
• AdjustARinvoicesasneededperinquires
• CompleteLandingFeeandA/PFlowageFeereportandsubmittocorporate
• AssistManagementwith submittal of End of Month Fuel Reconciliation
• ReviewandassistGMwithP&Latmonthend
• AssistwithtrainingCSRandCSM
• AttendOperation related meetings
• Orderandmaintainofficesupplies
• AssistManagement withordering uniforms
• Performsotherdutiesasassigned

QUALIFICATIONS:

• ProficientinMicrosoft(Excel,WordandPowerPoint) Ability to compose business letters
• Mustpossessavaliddriver’slicenseandbeabletopassairportsecuritybadgebackgroundcheck.

EDUCATIONand/orEXPERIENCE:

AnAssociatedegreeorfive(5)yearsexperienceorequivalentcombination.

Thispositionhasnosupervisoryresponsibilities.

SHELTAIR RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY THECOMPANY DESIRES. THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDINGESSENTIALDUTIES,TOBEPERFORMEDBYTHEEMPLOYEEOCCUPYINGTHISPOSITION. THISJOBDESCRIPTIONISNOTANEMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE EMPLOYMENT RELATIONSHIP REMAINS “AT-WILL.” QUALIFIEDEMPLOYEES WHO, BECAUSE OF A PHYSICAL OR MENTAL IMPAIRMENT THAT SIGNIFICANTLY LIMITS A MAJOR LIFEACTIVITY, REQUIRE A REASONABLE ACCOMODATION TO PERFORM THE ESSENTIAL FUNCTIONS OF THIS POSITIONSHOULD NOTIFY THEIR MANAGER OR HUMAN RESOURCES

Qualifications

Skills

Behaviors

:

Motivations

:

Education

Experience

Licenses & Certifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.