Administrative Assistant

Sheltair Aviation; Fort Lauderdale (FL); On-site; USD 38,000 - 46,000; Full time

Job summary

Sheltair Aviation in Fort Lauderdale, FL is seeking an Administrative Assistant to support the General Manager and coordinate with multiple departments including Accounting. The role involves handling invoicing, month-end reporting, collections, and office administration in a busy aviation environment.

Qualifications include strong MS Office skills, a valid driver’s license, and the ability to obtain an airport security badge. An Associate degree or five years of relevant experience is required.

Qualifications

• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Ability to compose business letters.
• Valid driver’s license and ability to pass airport security badge background check.

Responsibilities

• Prepare the Month End spreadsheet for fuel information.
• Verify daily invoices to ensure correct billing.
• Invoice clients accordingly and ensure payment collection.
• Assist management with End of Month fuel reconciliation and related duties.
• Attend operation-related meetings and manage office supplies.

Skills

MS Office

Business letter writing

Education

Associate degree or 5 years experience

Job description

FT. LAUDERDALE JET
1100 Lee Wagener Blvd
Suite 111
Fort Lauderdale, FL 33315, USA

FT. LAUDERDALE JET
1100 Lee Wagener Blvd
Suite 111
Fort Lauderdale, FL 33315, USA

The Administrative Assistant provides support and reports to the General Manager. This position includesan interfacewith all departments of the FBO along with the Accounting Department.

DUTIESANDRESPONSIBILITIES:

• PreparetheMonth Endspreadsheet for fuel information
• Verifydailyinvoicesto ensure correct billing
• Invoice clients accordingly
• Ensure payment collection oftransient Customers for Monthly Hangar and Tiedown Rent
• Reviewaging reportand make collection calls & email for receivables
• ResearchagedAPinvoicesforstatement
• AdjustARinvoicesasneededperinquires
• CompleteLandingFeeandA/PFlowageFeereportandsubmittocorporate
• AssistManagementwith submittal of End of Month Fuel Reconciliation
• ReviewandassistGMwithP&Latmonthend
• AssistwithtrainingCSRandCSM
• AttendOperation related meetings
• Orderandmaintainofficesupplies
• AssistManagement withordering uniforms
• Performsotherdutiesasassigned

QUALIFICATIONS:

• ProficientinMicrosoft(Excel,WordandPowerPoint) Ability to compose business letters
• Mustpossessavaliddriver’slicenseandbeabletopassairportsecuritybadgebackgroundcheck.

EDUCATIONand/orEXPERIENCE:

AnAssociatedegreeorfive(5)yearsexperienceorequivalentcombination.

Thispositionhasnosupervisoryresponsibilities.

SHELTAIR RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY THECOMPANY DESIRES. THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDINGESSENTIALDUTIES,TOBEPERFORMEDBYTHEEMPLOYEEOCCUPYINGTHISPOSITION. THISJOBDESCRIPTIONISNOTANEMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE EMPLOYMENT RELATIONSHIP REMAINS “AT-WILL.” QUALIFIEDEMPLOYEES WHO, BECAUSE OF A PHYSICAL OR MENTAL IMPAIRMENT THAT SIGNIFICANTLY LIMITS A MAJOR LIFEACTIVITY, REQUIRE A REASONABLE ACCOMODATION TO PERFORM THE ESSENTIAL FUNCTIONS OF THIS POSITIONSHOULD NOTIFY THEIR MANAGER OR HUMAN RESOURCES

Qualifications

Skills

Behaviors

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Motivations

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Education

Experience

Licenses & Certifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.