Operations & Finance Administrative Assistant

Sheltair Aviation; Fort Lauderdale (FL); On-site; USD 38,000 - 46,000; Full time

Job summary

Sheltair Aviation in Fort Lauderdale, FL is seeking an Administrative Assistant to support the General Manager and coordinate with multiple departments including Accounting. The role involves handling invoicing, month-end reporting, collections, and office administration in a busy aviation environment.

Qualifications include strong MS Office skills, a valid driver’s license, and the ability to obtain an airport security badge. An Associate degree or five years of relevant experience is required.

Qualifications

• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Ability to compose business letters.
• Valid driver’s license and ability to pass airport security badge background check.

Responsibilities

• Prepare the Month End spreadsheet for fuel information.
• Verify daily invoices to ensure correct billing.
• Invoice clients accordingly and ensure payment collection.
• Assist management with End of Month fuel reconciliation and related duties.
• Attend operation-related meetings and manage office supplies.

Skills

MS Office

Business letter writing

Education

Associate degree or 5 years experience

Job description

Sheltair Aviation in Fort Lauderdale, FL is seeking an Administrative Assistant to support the General Manager and coordinate with multiple departments including Accounting. The role involves handling invoicing, month-end reporting, collections, and office administration in a busy aviation environment.

Qualifications include strong MS Office skills, a valid driver’s license, and the ability to obtain an airport security badge. An Associate degree or five years of relevant experience is required.