Automotive Administrative Sales Coordinator

FleetSide Ford; Osceola (IA); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

401(k)

Employee discounts

Paid time off

Job summary

FleetSide Ford in Osceola, Iowa, is seeking a full-time Administrative Sales Coordinator to handle various administrative duties crucial to our day-to-day operations. This role requires strong organizational skills, the ability to multitask, and a valid driver's license.

The coordinator will manage vehicle titles, maintain our dealer management system, and support various operational tasks while ensuring exceptional customer service.

Qualifications

• Extensive knowledge of Microsoft products.
• Exceptional communication and people skills.
• Outstanding organizational skills.
• Time management and ability to prioritize duties.
• Attention to detail required.
• Valid driver's license necessary.

Responsibilities

• Process vehicle titles and supporting documents.
• Ensure smooth day-to-day operations with the sales team.
• Be cross-trained in dealership operations.
• Maintain dealer management computer system with accurate reporting.
• Reconcile Excel spreadsheets and payment schedules.
• Oversee customer fleet management reports.
• Help organize company-sponsored events.

Skills

Microsoft Email

Microsoft Word

Microsoft Excel

Communication Skills

Organizational Skills

Time Management

Bilingual

Job description

FleetSide Ford is seeking an Administrative Sales Coordinator who plays a crucial role in our day-to-day operations. This involves handling various administrative duties, including strong organizational skills, self-motivated, and the ability to multitask.

Benefits

• 401(k)
• Employee discounts
• Paid time off

Duties

• Processing vehicle titles and supporting documents to state guidelines.
• Work with the Owner, Sales Team, Office Manager, Service & Parts to ensure processes run smoothly for day-to-day business operations.
• Be a go-to person by being cross-trained in dealership operations with a willingness to step in when needed. Greeting customers, answering phone calls, and replying to emails.
• Maintain our dealer management computer system (PBS) with accurate reporting of sales and inventory control. Stock inventory. Training will be provided.
• Reconciling Excel spreadsheets, payment schedules, and several other reports.
• Oversee customer fleet management reports along with customer contact information.
• Help organize company-sponsored events such as Golf Tournaments, In-the-Park events, 4th of July parade, and marketing projects.

Qualifications

• Extensive knowledge of Microsoft products: Email, Word, and Excel.
• Exceptional communication and people skills. Bilingual would be a benefit.
• Outstanding organizational skills.
• Time management and ability to prioritize duties.
• Must execute the highest level of attention to detail.
• Must be able to retain training instruction and adapt to changes in processes.
• Valid driver's license (to run office errands).

Job Type / Schedule & Pay

• Full-time (Monday – Friday) 8:00am to 4:30pm.
• Pay depends on experience.
• Paid weekly.