Automotive Administrative Sales Coordinator

FLEETSIDE FORD LLC; Osceola (IA); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

401(k)

Employee discounts

Paid time off

Job summary

FLEETSIDE FORD LLC in Osceola, Iowa, is seeking an Administrative Sales Coordinator to handle vital administrative tasks that ensure smooth daily operations. This includes managing vehicle titles, collaborating internally, and maintaining the dealer management system. The ideal candidate should be proficient in Microsoft Office, possess strong organizational and communication skills, and be able to multitask effectively.

This is a full-time position with a Monday to Friday schedule, offering weekly pay. Employee benefits include a 401(k), discounts, and paid time off.

Qualifications

• Extensive knowledge of Microsoft products, including Email, Word, and Excel.
• Exceptional communication and people skills; bilingual is a benefit.
• Outstanding organizational and time management skills.

Responsibilities

• Process vehicle titles and supporting documents to state guidelines.
• Collaborate with Sales Team to ensure smooth operations.
• Maintain the dealer management system (PBS) with accurate reporting.
• Organize company-sponsored events like Golf Tournaments.
• Reconcile Excel spreadsheets and various reports.

Skills

Microsoft Office proficiency

Communication skills

Organizational skills

Time management

Attention to detail

Job description

FleetSide Ford is seeking an Administrative Sales Coordinator that plays a crucial role in our day-to-day operations. This involves handling various administrative duties, including strong organizational skills, self-motivated, and the ability to multitask.

Benefits:

• 401(k)
• Employee discounts
• Paid time off

Duties:

• Processing vehicle titles and supporting documents to state guidelines.
• Work with the Owner, Sales Team, Office Manager, Service & Parts to ensure processes run smoothly for day-to-day business operations.
• Be a go-to person by being cross-trained in dealership operations with a willingness to step in when needed. Greeting customers, answering phone calls, and replying to emails.
• Maintaining our dealer management computer system (PBS) with accurate reporting of sales and inventory control. Stocking in inventory. Training will be provided.
• Reconciling Excel spreadsheets, payment schedules, and several other reports.
• Oversee customer fleet management reports along with customer contact information.
• To help organize company sponsored events like Golf Tournaments, In the Park events, and 4th July parade and marketing projects.

Qualifications:

• Extensive knowledge of Microsoft products. Email, Word, and Excel.
• Exceptional communication and people skills. Bilingual would be a benefit.
• Outstanding organizational skills.
• Time management and ability to prioritize duties.
• Must execute the highest level of attention to detail.
• Must be able to retain training instruction and adapt to changes in processes.
• Valid driver’s license. (to run office errands)

Job Type/Schedule & Pay

• Full Time (Monday – Friday) 8:00am to 4:30pm.
• Pay depends on experience.
• Paid weekly.