Auction Office Administrator & Front Desk Specialist

Carvana; Reno, Northern (NV, KY); Hybrid; USD 26,000 - 29,000; Full time

Benefits offered by this job

Competitive pay

Quality benefits

Holiday & PTO

Education reimbursement

401(k) matching

Career path opportunities

Job summary

ADESA, a Carvana-owned company, is hiring an Office Administrator to support auction processes in a fast-paced, customer-facing environment. You will handle front-desk duties, dealer registrations, payments, and document management with accuracy and discretion.

Responsibilities include processing payments, maintaining records, and assisting with SOX audits while ensuring high standards of customer service and compliance across departments.

Qualifications

• High School diploma or GED preferred.
• Notary certification preferred.
• 1 year of office environment experience preferred.
• Must be 18 years of age and have a valid driver’s license.
• Able to safely drive a variety of vehicles.
• Proficiency with computer systems and applications.

Responsibilities

• Greet onsite visitors and direct or guide them as appropriate.
• Assist customers at the front counter, including dealer registration and badge issuance.
• Handle mail, statements, invoices, and other documents; manage shipping accounts.
• Enter and update information in internal databases and reconcile transactions.
• Support SOX compliance audits and reporting; maintain filing systems.

Skills

Customer service

Communication

Multitasking

Attention to detail

Data entry

Education

High School diploma or GED

Notary certification

Tools

Microsoft Office

Job description

ADESA, a Carvana-owned company, is hiring an Office Administrator to support auction processes in a fast-paced, customer-facing environment. You will handle front-desk duties, dealer registrations, payments, and document management with accuracy and discretion.

Responsibilities include processing payments, maintaining records, and assisting with SOX audits while ensuring high standards of customer service and compliance across departments.