Auction Accounts Coordinator

Carvana; United States; On-site; USD 17,000 - 28,000; Full time

Benefits offered by this job

Competitive Pay

Quality Benefits

Holiday and Paid Time Off

Education and Equipment Reimbursement

Matching 401(k)

Career Path Opportunities

And More!

Job summary

ADESA, a Carvana-owned company, operates across 50+ locations in the US and handles vehicle services from repair to auction remarketing. You will be the primary admin for commercial accounts, ensuring accurate financial, inventory, and sale-day activities for our dealer partners, with a focus on professional, proactive communication.

Daily tasks include invoicing, A/R, payment processing, lineup management, recon activities, data integrity, and cross-functional coordination with lot, shop, and

Qualifications

• High School diploma or GED preferred
• Must be 18 years of age and have a valid driver’s license
• Experience: 1–3 years of administrative, accounting, or customer service experience required; automotive or auction industry experience is a plus
• Proficiency with Microsoft Office (Excel, Word) and the ability to learn internal inventory management and billing systems
• Financial literacy: Basic understanding of invoicing and A/R processes

Responsibilities

• Daily Account Operations: Manage daily account operations, including professional customer communication, invoicing, Accounts Receivable (A/R), and payment processing.
• Inventory & Reporting: Oversee inventory monitoring and reporting (both pre- and post-sale). Ensure all systems are updated accurately while coordinating cross-functional follow-up with internal teams and vendors, including dispatch logistics.
• Sale Preparation: Ensure high accuracy in sale preparation and execution, including lineup management, fee posting, and reconditioning (recon) activities.
• Financial Reconciliation: Perform detailed reconciliation of transactions to ensure all account records are accurate following auction activities.
• Sales Support: Provide administrative support to the sales team and assist with resolving customer inquiries or account discrepancies.
• Data Integrity: Maintain accurate data entry for vehicle information, customer records, and transaction history in company systems.
• Compliance: Ensure all company policies, administrative standards, and state/federal laws are followed.
• General Duties: Perform any other duties assigned by the designated manager.

Skills

Admin skills

Customer service

Data entry

Attention to detail

Analytical thinking

Education

High School diploma or GED

Tools

Microsoft Office

Job description

ADESA, a Carvana-owned company, operates across 50+ locations in the US and handles vehicle services from repair to auction remarketing. You will be the primary admin for commercial accounts, ensuring accurate financial, inventory, and sale-day activities for our dealer partners, with a focus on professional, proactive communication.

Daily tasks include invoicing, A/R, payment processing, lineup management, recon activities, data integrity, and cross-functional coordination with lot, shop, and