Shop Operations Admin & Coordination

Carvana; Grimes (AL); On-site; USD 23,000 - 25,000; Full time

Benefits offered by this job

Competitive pay

Holiday and paid time off

Education and equipment reimbursement

Matching 401(k)

Job summary

ADESA, a Carvana-owned company, is seeking an administrative support professional for its reconditioning shop operations. You will handle repair orders, documentation, and billing coordination to keep production moving smoothly.

The role focuses on clerical tasks, records accuracy, and cross‑department communication in a fast-paced auction environment. High school diploma or GED required; 1–3 years of admin experience preferred.

Qualifications

• Education: High School diploma or GED.
• Experience: 1–3 years of administrative experience; auction or shop experience a plus.
• Systems proficiency: Data entry and ability to learn internal shop management and billing software.

Responsibilities

• Execute daily shop administrative functions, including entering repair orders and posting vehicle completions.
• Maintain records for repairs, reconditioning, and detail completions; ensure charges are submitted.
• Coordinate production flow and deadlines with other departments.
• Monitor inventory levels of shop supplies and parts; assist ordering.
• Run and prepare reports to monitor production volume, inventory status, and shop efficiency.
• Serve as liaison for customer inquiries regarding vehicle status and documentation; coordinate with front office for billing.
• Verify accuracy of announcements and reports for pre-sale and shop completions in the system.
• Ensure all administrative activities follow safety protocols and policies.
• Perform any other duties as assigned by the manager.

Skills

Organizational

Detail-oriented

Communication

Problem solving

Adaptability

Technical literacy

Education

High School diploma or GED

Tools

Microsoft Office

Data entry systems

Job description

ADESA, a Carvana-owned company, is seeking an administrative support professional for its reconditioning shop operations. You will handle repair orders, documentation, and billing coordination to keep production moving smoothly.

The role focuses on clerical tasks, records accuracy, and cross‑department communication in a fast-paced auction environment. High school diploma or GED required; 1–3 years of admin experience preferred.