Accounts Administrator — Automotive Auction Ops

Carvana; Lenoir City (TN); On-site; USD 26,000 - 28,000; Full time

Job summary

ADESA, a Carvana-owned company, is seeking an Administrative Accounts Specialist to manage daily operations for commercial and dealer partner accounts. You will serve as the primary point of contact for administrative tasks, ensuring accurate invoicing, A/R, and sale-day activities.

This role emphasizes data integrity, cross-functional collaboration, and compliance with company policies. A high school diploma and 1–3 years in administrative or accounting fields are preferred, with proficiency in

Qualifications

• High School diploma or GED preferred.
• Must be 18 years of age and have a valid driver’s license.
• Experience: 1–3 years in administrative, accounting, or customer service; automotive/auction experience is a plus.
• Proficiency with Microsoft Office and the ability to learn internal inventory management and billing systems.
• Basic understanding of invoicing and A/R processes.

Responsibilities

• Daily Account Operations: Manage daily account operations, including professional customer communication, invoicing, Accounts Receivable (A/R), and payment processing.
• Inventory & Reporting: Oversee inventory monitoring and reporting (both pre- and post-sale). Ensure all systems are updated accurately while coordinating cross-functional follow-up with internal teams and vendors, including dispatch logistics.
• Sale Preparation: Ensure high accuracy in sale preparation and execution, including lineup management, fee posting, and reconditioning (recon) activities.
• Financial Reconciliation: Perform detailed reconciliation of transactions to ensure all account records are accurate following auction activities.
• Sales Support: Provide administrative support to the sales team and assist with resolving customer inquiries or account discrepancies.
• Data Integrity: Maintain accurate data entry for vehicle information, customer records, and transaction history in company systems.
• Compliance: Ensure all company policies, administrative standards, and state/federal laws are followed.
• General Duties: Perform any other duties assigned by the designated manager.

Skills

Administrative excellence

Customer service

Detail-oriented

Analytical thinking

Collaboration

Adaptability

Education

High School diploma or GED

Tools

Microsoft Office

Billing systems

Job description

ADESA, a Carvana-owned company, is seeking an Administrative Accounts Specialist to manage daily operations for commercial and dealer partner accounts. You will serve as the primary point of contact for administrative tasks, ensuring accurate invoicing, A/R, and sale-day activities.

This role emphasizes data integrity, cross-functional collaboration, and compliance with company policies. A high school diploma and 1–3 years in administrative or accounting fields are preferred, with proficiency in