Asst-Administrative III

Entergy; New Orleans (LA); On-site; USD 42,000 - 62,000; Full time

Job summary

Entergy in New Orleans seeks an experienced administrative coordinator to support department management and staff with a wide range of clerical duties.

Responsibilities include scheduling, travel arrangements, calendar maintenance, meeting coordination, and the preparation of reports and presentations using standard office software. You will handle confidential information and work on multiple projects to deadlines.

Qualifications

• Experience coordinating calendars, travel, and meetings with minimal direction.
• Proficient in preparing reports and presentations using standard office software.
• Able to handle confidential information and multiple tasks to deadlines.

Responsibilities

• Provide secretarial and administrative support to Staff and Managers.
• Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls.
• Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.
• Handle invoice processing, supply procurement, training records, etc.
• Coordinate with executive and senior administrative staff to handle requests and queries from supervisors and/or managers.
• Process expense reports and input employees worked hours into the system.
• Coordinate with senior management on various duties or assignments.

Skills

Calendar management

Scheduling

Travel arrangement

Secretarial support

Report creation

Presentation preparation

Education

Vocational training or equivalent experience

Tools

Word processing software

Spreadsheet software

Presentation software

Job description

Job Summary/Purpose

This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include: scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.

Job Duties/Responsibilities:

• Provide secretarial and administrative support to Staff and Managers.
• Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls.
• Manage correspondence and routine documents and presentations given minimal direction.
• Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.
• Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.
• Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
• Be proactive in forwarding work issues to the appropriate managers/supervisors.
• Process expense reports and input employees worked hours into the system.
• Coordinate with executive and senior administrative staff to handle requests and queries from supervisors and/or managers.
• Various additional duties or assignments requested by senior management.

Minimum Requirements

• Minimum education required of the position: Typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
• Minimum experience required of the position: 4-6 years.
• Must be EEI SASS test recommended.