Administrative Assistant

Danos, LLC; Coyanosa (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Danos, LLC in Texas seeks an Administrative/Program Coordinator to provide administrative and organizational support for programs and departments. The role involves coordinating day-to-day activities, maintaining schedules, and ensuring information flows across teams.

The ideal candidate has strong communication, organizational, and multitasking abilities, with experience in administrative or program coordination.

Qualifications

• Experience in administrative, program coordination, or related roles.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to manage multiple tasks and changing priorities.
• Attention to detail and accuracy.
• Ability to work independently with moderate supervision.

Responsibilities

• Coordinate and support daily program, department, or project activities.
• Provide general administrative support, including preparing documents, maintaining records, data entry, and organizing files.
• Coordinate meetings, calendars, schedules, and appointments.
• Prepare meeting materials, agendas, notes, and follow-up items as needed.
• Track action items, deadlines, deliverables, and other program-related activities.
• Communicate with internal departments, team members, and other stakeholders to ensure activities remain coordinated.
• Assist with reports, spreadsheets, presentations, and other program documentation.
• Maintain accurate and organized records and ensure information is updated in a timely manner.
• Respond to routine questions and requests and route more complex matters to the appropriate team member.
• Identify scheduling conflicts, missing information, or administrative issues and assist with resolution.
• Handle multiple priorities while meeting established deadlines.
• Work independently with moderate direction while maintaining communication with appropriate team members.
• Perform other administrative and coordination duties as assigned.

Skills

Communication

Time management

Organizational skills

Multitasking

Independent work

Interpersonal skills

Tools

Microsoft Office

Job description

Overview

Provides administrative and organizational support for a program, department, or business initiative. This position helps coordinate day-to-day activities, maintain schedules and documentation, and ensure information and action items are communicated across departments and team members.

Responsibilities

• Coordinate and support daily program, department, or project activities.
• Provide general administrative support, including preparing documents, maintaining records, data entry, and organizing files.
• Coordinate meetings, calendars, schedules, and appointments.
• Prepare meeting materials, agendas, notes, and follow-up items as needed.
• Track action items, deadlines, deliverables, and other program-related activities.
• Communicate with internal departments, team members, and other stakeholders to ensure activities remain coordinated.
• Assist with reports, spreadsheets, presentations, and other program documentation.
• Maintain accurate and organized records and ensure information is updated in a timely manner.
• Respond to routine questions and requests and route more complex matters to the appropriate team member.
• Identify scheduling conflicts, missing information, or administrative issues and assist with resolution.
• Handle multiple priorities while meeting established deadlines.
• Work independently with moderate direction while maintaining communication with appropriate team members.
• Perform other administrative and coordination duties as assigned.

Qualifications

• Previous administrative, program coordination, project support, or related experience required
• Strong written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and changing priorities.
• Strong attention to detail and accuracy.
• Ability to work independently with moderate supervision.
• Strong interpersonal skills and ability to coordinate across multiple departments or individuals.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Comfortable scheduling meetings, maintaining calendars, tracking information, and preparing documentation.
• Ability to maintain professionalism and handle confidential or sensitive information appropriately.