Administrative Assistant

Appalachian Regional Healthcare (ARH); Hazard (KY); On-site; USD 45,000 - 55,000; Full time

Job summary

Appalachian Regional Healthcare (ARH) is seeking an experienced Administrative Assistant to provide confidential support to executive leadership. The role involves managing calendars, handling correspondence, and coordinating travel and meetings with discretion and efficiency.

The ideal candidate will be proficient in Microsoft Office (Word, Excel, PowerPoint), possess strong problem-solving skills, and work independently or as part of a team in a fast-paced health system environment.

Qualifications

• Bachelor's Degree preferred.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Strong problem-solving and troubleshooting abilities.

Responsibilities

• Maintains executive appointment schedule by planning and scheduling meetings, conferences, and travel.
• Personal phone coverage and e-mail management as desired by Executive.
• Conserves executives' time by routing correspondence, drafting letters and documents, collecting information.

Skills

Problem-solving

Time management

Teamwork

Independent work

Education

Bachelor's Degree preferred

Tools

Microsoft Office

Word

Excel

PowerPoint

Job description

Overview

Performs diversified and confidential administrative duties requiring broad and comprehensive experience, skill, and knowledge of organizational policies and practices. Provides support to respective assigned executives as needed.

Overview

Performs diversified and confidential administrative duties requiring broad and comprehensive experience, skill, and knowledge of organizational policies and practices. Provides support to respective assigned executives as needed.

Responsibilities

• Maintains executive appointment schedule by planning and scheduling meetings, conferences, and travel and coordinating calendar with Executive Staff calendars
• Personal phone coverage and e-mail management as desired by Executive
• Conserves executives' time by reading, researching and routing correspondence, drafting letters and documents, collecting and analyzing information and initiating telecommunications.
• Prepares reports by collecting and analyzing information.
• Prepares records such as agendas, notices, meeting minutes, expense reports, etc.
• Manages travel requirements for Executives and independently schedules appointments
• Arranges programs, events or conferences by managing logistics, disseminating information or invitations, coordinating speakers and controlling event budget
• Creates and maintains various database and spreadsheet files.
• Compiles information, takes and transcribes dictation and composes/prepares correspondence, reports and otherdocuments.
• Manages projects as needed.

Qualifications

Minimum Education

• Bachelor's Degree preferred.

Required Skills, Knowledge, and Abilities

• Knowledge of basic maintenance procedures and the ability to perform routine maintenance duties safely and effectively.
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Strong problem-solving and troubleshooting skills.
• Ability to follow instructions, prioritize tasks, and work independently or as part of a team.