Administrative Assistant

SSI; Kansas City (MO); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading administrative services provider in Kansas City seeks an Administrative Support role responsible for general office support including answering phones, sorting mail, and organizing filing systems. The ideal candidate has at least two years of clerical experience and is proficient in Microsoft Word and Excel. Excellent organizational and communication skills are required. This position supports departmental success and handles varied tasks to ensure efficiency in operations.

Qualifications

• Minimum two years office/clerical experience.
• Must be proficient in Microsoft Word and Excel.
• Familiarity with other Microsoft office applications is desirable.

Responsibilities

• Perform general administrative and office support tasks.
• Answer phones and direct calls.
• Read and sort incoming mail.
• Collect bills/invoices and type documents.
• Make travel arrangements and prepare outgoing mailings.
• Organize and maintain filing system.
• Coordinate client or vendor lunches.
• Order and maintain supplies.

Skills

Organization skills

Communication skills

Attention to detail

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Education

High School Diploma or equivalent

Some college coursework preferred

Job description

• This position is responsible for performing general administrative, office support to a specific department within the company.
• Duties may include: Answer phones and direct calls;
• Read and sort incoming mail;
• Collect bills/invoices; Type memos, correspondence, reports, and other documents; Make travel arrangements; Prepare outgoing mailings and labels, including emails and faxes; Organize and maintain filing system;
• Coordinate client or vendor lunches, including set-up and clean-up; Reserve conference rooms; Coordinate with internal support departments;
• Order and maintain supplies; Arrange equipment maintenance or set-up;
• Keep the department calendar and roster; Occasional project assistance for managers;
• Assist in Power point presentations;
• Utilize Access to store and retrieve data; Help coordinate clerical needs of special projects; Complete weekly timecards; Make copies of printed material. Additional duties as assigned by supervisor to assist in the overall success of the group and company.

Qualifications

• High School Diploma or equivalent.
• Minimum two years office/clerical experience.
• Must be proficient in Microsoft Word and Excel, familiarity with other Microsoft office applications is desirable.
• Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks. Some college coursework preferred.

Additional Information

All your information will be kept confidential according to EEO guidelines.