Administrative Assistant

Danos; Town of Texas (WI); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Danos is seeking an organized administrative professional to provide essential support across a program or department. You will help coordinate daily activities, maintain schedules, and ensure documentation is accurate and up-to-date.

The role requires strong communication, multitasking, and collaboration across multiple teams, with proficiency in Microsoft Office and attention to detail to keep operations running smoothly.

Qualifications

• Previous administrative, program coordination, project support, or related experience required
• Strong written and verbal communication skills
• Strong organizational and time-management skills
• Ability to manage multiple tasks and changing priorities
• Strong attention to detail and accuracy
• Ability to work independently with moderate supervision
• Strong interpersonal skills and ability to coordinate across multiple departments or individuals
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams
• Comfortable scheduling meetings, maintaining calendars, tracking information, and preparing documentation
• Ability to maintain professionalism and handle confidential or sensitive information appropriately

Responsibilities

• Coordinate and support daily program, department, or project activities.
• Provide general administrative support, including preparing documents, maintaining records, data entry, and organizing files.
• Coordinate meetings, calendars, schedules, and appointments.
• Prepare meeting materials, agendas, notes, and follow-up items as needed.
• Track action items, deadlines, deliverables, and other program-related activities.
• Communicate with internal departments, team members, and other stakeholders to ensure activities remain coordinated.
• Assist with reports, spreadsheets, presentations, and other program documentation.
• Maintain accurate and organized records and ensure information is updated in a timely manner.
• Respond to routine questions and requests and route more complex matters to the appropriate team member.
• Identify scheduling conflicts, missing information, or administrative issues and assist with resolution.
• Handle multiple priorities while meeting established deadlines.
• Work independently with moderate direction while maintaining communication with appropriate team members.
• Perform other administrative and coordination duties as assigned.

Skills

Communication

Organization

Multitasking

Attention to detail

Independent work

Interpersonal skills

Scheduling

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Job description

Overview

Provides administrative and organizational support for a program, department, or business initiative. This position helps coordinate day-to-day activities, maintain schedules and documentation, and ensure information and action items are communicated across departments and team members.

Responsibilities

• Coordinate and support daily program, department, or project activities.
• Provide general administrative support, including preparing documents, maintaining records, data entry, and organizing files.
• Coordinate meetings, calendars, schedules, and appointments.
• Prepare meeting materials, agendas, notes, and follow-up items as needed.
• Track action items, deadlines, deliverables, and other program-related activities.
• Communicate with internal departments, team members, and other stakeholders to ensure activities remain coordinated.
• Assist with reports, spreadsheets, presentations, and other program documentation.
• Maintain accurate and organized records and ensure information is updated in a timely manner.
• Respond to routine questions and requests and route more complex matters to the appropriate team member.
• Identify scheduling conflicts, missing information, or administrative issues and assist with resolution.
• Handle multiple priorities while meeting established deadlines.
• Work independently with moderate direction while maintaining communication with appropriate team members.
• Perform other administrative and coordination duties as assigned.

Qualifications

• Previous administrative, program coordination, project support, or related experience required
• Strong written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and changing priorities.
• Strong attention to detail and accuracy.
• Ability to work independently with moderate supervision.
• Strong interpersonal skills and ability to coordinate across multiple departments or individuals.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Comfortable scheduling meetings, maintaining calendars, tracking information, and preparing documentation.
• Ability to maintain professionalism and handle confidential or sensitive information appropriately.