Administrative Assistant

Entergy; New Orleans (LA); On-site; USD 35,000 - 52,000; Full time

Job summary

Entergy in New Orleans seeks an experienced administrative professional to coordinate a range of office support tasks and assist department management.

The role involves managing calendars, arranging travel, supporting meetings, and preparing reports and presentations with standard software tools. Candidates should be comfortable handling confidential information and managing multiple priorities in a fast-paced environment.

Qualifications

• 0-2 years of relevant work experience for Asst-Administrative I (S).
• 2-4 years of relevant work experience for Asst-Administrative II (S).
• 4-6 years of relevant work experience for Asst-Administrative III (S).

Responsibilities

• Provide secretarial and administrative support to Staff and Managers.
• Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls.
• Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.
• Handle multiple assignments, meet deadlines, and maintain confidentiality.

Skills

Scheduling

Calendar management

Travel arrangements

Report preparation

Tools

Microsoft Word

Excel

PowerPoint

Job description

JOB SUMMARY/PURPOSE: This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typical include: scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.

JOB DUTIES/RESPONSIBILITIES

Provide secretarial and administrative support to Staff and Managers. Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls. Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies. Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc. Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues. Be proactive in forwarding work issues to the appropriate managers/supervisors.

MINIMUM REQUIREMENTS

• Asst-Administrative I (S) - 0-2 years of relevant work experience required.
• Asst-Administrative II (S) - 2-4 years of relevant work experience required.
• Asst-Administrative III (S) - 4-6 years of relevant work experience required.
• Must be EEI SASS test recommended.

WORKING CONDITIONS

Office environment with minimal physical requirements. As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company.