Administrative Assistant

Solve IT Strategies, Inc.; Chicago (IL); On-site; USD 35,000 - 50,000; Full time

Job summary

Solve IT Strategies, Inc. is seeking an Administrative Assistant in Chicago, Illinois. The role requires managing administrative tasks, coordinating departmental meetings, and proficiency in Microsoft Office.

Ideal candidates will have a High School Diploma, with proven experience in an administrative role and excellent communication skills, both written and oral. The position is crucial for supporting management functions and ensuring effective department operations.

Qualifications

• Must have experience in an administrative role.
• Proficiency in Microsoft Office suite is essential.
• Excellent written and oral communication skills are required.

Responsibilities

• Manage administrative tasks for department management.
• Coordinate department meetings and prepare materials.
• Compose business documents and correspondence.

Skills

Microsoft Office

Excellent communication skills

Document accuracy

Calendar management

Education

High School Diploma

Job description

Responsibilities

1. Meets the administrative needs of department management and staff members.
2. Coordinates department specific programs or meetings as assigned: planning, preparation of materials, implementation and evaluation.
3. Composes business documents as assigned.
4. Independently creates correspondence such as follow up to meetings, response to employees etc.
5. Plans for employees and departmental special events.
6. Writes, edits and formats content of departmental communication.
7. Maintains a calendar for staff availability and schedules.
8. Appropriately follow-ups on action between meetings.
9. Distributes reports, agendas and other materials for programs.
10. Independently make travel arrangements for the management.

Required Job Qualifications

• High School Diploma
• Experience in an administrative role
• Software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/calendar software
• Excellent communication written and oral skills
• Ability to produce accurate documents and reports
• Ability to work in administrative systems