Receptionist

AppleOne Employment Services; Sacramento (CA); On-site; USD 28,000 - 33,000; Full time

Job summary

AppleOne Employment Services in Sacramento, CA seeks a polished receptionist to be the friendly first point of contact. This full-time, direct-hire role supports multiple departments in a professional services setting and keeps front desk operations organized.

You will handle mail, invoices, filing, shipping labels, and general office tasks while maintaining a welcoming, tidy reception area and collaborating with teammates to ensure smooth daily workflows.

Qualifications

• 1–2 years of administrative, clerical, receptionist, or office support experience.
• Proficiency with typing, 10-key, Word, Excel, and Outlook.
• Strong verbal and written communication skills.
• Reliable, punctual, and detail-oriented.

Responsibilities

• Answer multiple incoming phone lines and greet guests professionally.
• Sort, scan, copy, and distribute mail and documents.
• Assist with invoice reconciliation and records.
• Maintain vehicle maintenance files and daily huddle data.
• Create shipping labels and support office coordination.
• Keep reception area clean and organized while supporting other departments.

Skills

Administrative experience

Typing

10-key

MS Word

Excel

Outlook

Communication

Reliability

Multitasking

Teamwork

Tools

Vista Viewpoint

Job description

Job Summary

We are seeking a polished, friendly, and dependable Receptionist for a direct hire opportunity in Sacramento, CA. This full-time role is ideal for an administrative professional who enjoys being the first point of contact, keeping office operations organized, and supporting multiple departments in a professional services environment.

The Receptionist will play an important role in creating a welcoming front-desk experience while assisting with administrative tasks such as mail distribution, invoice organization, file maintenance, shipping labels, and departmental support. This opportunity offers a positive team environment, supportive leadership, and the chance to build administrative experience in a stable office setting within the accounting and auditing services industry.

Key Responsibilities

• Answer multiple incoming phone lines and greet guests in a professional, courteous manner.
• Sort, scan, copy, and distribute mail and documents to the appropriate departments.
• Assist with invoice reconciliation, including organizing statements and invoice records.
• Maintain vehicle maintenance files, material records, and daily huddle data.
• Create shipping labels for outgoing packages and assist with general office coordination.
• Keep the reception area clean, organized, and presentable while supporting other departments as needed.

Compensation and Benefits

• Job Type: Direct Hire.
• Schedule: Full-time.
• Compensation: $20 to $24 per year.
• Location: Sacramento, CA.

Required Qualifications and Skills

• Provide front-desk reception support, including answering calls and greeting visitors.
• Support administrative documentation, mail processing, scanning, copying, and filing.
• Assist with invoice organization, statement reconciliation, and record maintenance.
• Coordinate shipping labels, office support tasks, and cross‑department assistance.
• 1 to 2 years of administrative, clerical, receptionist, or office support experience.
• Proficiency with typing, 10‑key, Microsoft Word, Excel, and Outlook.
• Strong verbal and written communication skills.
• Reliable, punctual, detail‑oriented, and professional in appearance and communication.
• Ability to work independently while also collaborating effectively with team members.
• Strong organizational skills and the ability to manage multiple tasks in a busy office environment.

Preferred Qualifications

• Experience with Vista Viewpoint is preferred but not required.
• Prior experience in accounting, auditing, construction, or professional services office environments is a plus.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for employers and the California Fair Chance Act.