Assistant Office Coordinator: Admin, CS & Sales Support

Signarama Austin; Temecula (CA); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Employee discounts

Free food & snacks

Opportunity for advancement

Paid time off

Wellness resources

Job summary

Signarama seeks an Assistant Office Coordinator to join our team in Temecula. This role supports day-to-day operations, assists customers, and works with sales and production to keep projects organized and moving forward.

The ideal candidate thrives in a fast-paced setting, is detail-oriented, and can handle multiple responsibilities—from admin tasks to order coordination and light accounting. Training is provided for industry software and processes.

Qualifications

• Strong organization and attention to detail with multitasking ability.
• Excellent written and verbal communication skills.
• Friendly, professional customer service approach.
• Basic computer proficiency and ability to learn new software.
• Initiative, dependability, and willingness to help where needed.
• Ability to work independently and as part of a team.

Responsibilities

• Answer incoming phone calls, greet customers, and provide friendly customer service.
• Manage the general office email inbox and direct inquiries to the right team.
• Perform general administrative duties and maintain accurate records.
• Support outside sales with estimates and follow-ups.
• Prepare quotes, process orders, and coordinate customer needs.
• Process estimates, invoices, deposits, payments, and basic accounting tasks.
• Coordinate with customers and internal teams through order to installation.
• Assist with vendor communication, product research, pricing, and purchasing.

Skills

Organization

Communication

Customer service

Computer literacy

Initiative & dependability

Teamwork

Job description

Signarama seeks an Assistant Office Coordinator to join our team in Temecula. This role supports day-to-day operations, assists customers, and works with sales and production to keep projects organized and moving forward.

The ideal candidate thrives in a fast-paced setting, is detail-oriented, and can handle multiple responsibilities—from admin tasks to order coordination and light accounting. Training is provided for industry software and processes.